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Board Minutes and By-laws


​The Most Recent University Women of Bowling Green State University
​Board Meeting Minutes


                                                University Women of BGSU Board Meeting Minutes
April 7, 2022

Meeting called to order: 7:02 pm

Board Members Present: Jane Schimpf, Lee Field-Starks, Hilde Farrow, Denise Robins, Susan Winters, Becky McOmber, Debbie Newlove, Karen Cota, Suzanne Fahrer, Jo Ascunce, Mary Joy Burkle, Mary Lynn Pozniak, Ann Otley (via FaceTime)

Jane Schimpf welcomed everyone and thanked Barb and Roger Sanchez for hosting the holiday party back in December.

Secretary: Minutes of the 10/3/2021 meeting had been distributed via email. No corrections requested. 
  • Motion to approve the 10/3/2021 minutes as written was made by Susan Winters and seconded by Denise Robins - motion passed

Treasurer’s Report: Hilde Farrow reported the following financial information:
  • Foundation Report
    • Market value = $67,598.98 as of 6/30/2021
    • Spending account = $7,577.88 as of 6/30/2021
  • Expenses since 10/3/2021
  • Deposit to Foundation account = $8,000.00
  • Holiday party entertainment = $200.00
  • Fee for website = $29.95
  • Current balance in checking account = $4,525.67 as of 4/6/2022
  • Current balance in the MMDA = $1,103.88 as of 4/6/2022
 
  • Motion to move MMDA monies to the checking account when it comes due made by Susan Winters and seconded by Suzanne Fahrer - motion passed

Committee Reports
Communications: Denise Robins - no report - but recently forwarded information from members to the group

Directory: Karen Johnson - not present - no report

Interest Groups: Suzanne Fahrer - no report
  • Karen Code asked how the new groups were doing and someone mentioned that the Mystery book group was small but meeting regularly and Lee Field-Starks said that the Arts group was doing well and a regular email about options was sent out each month with about 10-15 women attending specific events or 2-3 women attending recommended events.

Newsletter/Webmaster: Jo Ascunce reported the following:
  • Jane Schimpf’s recent letter was on the website.
  • She will post the information about the Jazz and Brew night when it is ready to go.

Nominating: Barbara Sanchez - not present - no report

Publicity: Karen Cota - no report

Scholarships: Mary Lynn Pozniak reported the following:
  • She had contacted the person at BGSU who is to send her a list of eligible candidates.
  • She will send applications to those on the list once she receives it.
  • Last year UW gave four $2,000.00 scholarships.
  • This year UW will give up to four $2,000.00 scholarships based on the applications received.
  • Jo Ascunce read a note she received from one of the recipients for 2021-2022 academic year, Kelly Stallcamp.

New Business:
Jazz and Brew Night:
  • Jo Ascunce contacted Eric Jones at Arlyn’s Good Beer about having the event on May 12 from 7:00 pm to 10:00 pm. 
  • Eric mentioned that he had to be cautious about having live music outdoors on a week night due to issues with some of the neighbors.
  • If the event is held inside, the capacity is 80 people including the band.
  • Music will be the Nate Kester Group - a jazz trio.
  • Jo mentioned that she would like assistance with how to set up tables, etc.
  • Jo also suggested board members provide snacks and finger food such as snack mix or chips and pretzels, etc. and the possibility of having a food truck for people to purchase dinner if they would like.
  • Hilde Farrow mentioned that we would also need bowls and tongs, etc. for serving the snacks.
  • Event is a cash bar for beer, hard seltzer, and hard cider and there will also be water and soft drinks available for purchase.
  • All would like it to be a warm evening so we can go outside if desired.
  • Jane Schimpf mentioned that there was a food truck at a guild event that wasn’t utilized very much.
  • Ann Otley asked who all was invited - UW members and their spouse and guests.
  • All agreed to keep the snacks simple.
  • Jo Ascunce mentioned that Arlyn’s will be hosting a fundraiser for the Cocoon Shelter on 6/25/2022.

Other Events:
  • Denise Robins had suggested that all read “Cuckoo Land” and have a discussion group but nothing came of it.
  • Jane Schimpf mentioned a Car Trip to the Chelsea Playhouse like the one that had been planned before the pandemic.
  • Jo said that they were performing Sherlock Holmes and the Ghost Machine from 4/15 through 8/27/2022..
  • Becky McOmber suggested holding a service project to clean up the grounds of the federal building. It was thought that possibly someone at the Downtown BG group could influence the owners of the federal building to allow this to happen.
  • Susan Winters advised that on Tuesday, 4/12, at 7:00 pm Karis Metz from Fostoria was coming to her house to perform Amazing Grace for the Antiques Group. Only 11 of the 23 members of the group could make it so she was asking if anyone from the board would like to attend.
  • The Annual Brunch will be held on the last Saturday in August, 8/27/2022, at the Veteran’s Building.

Succession Planning:
  • Jane Schimpf asked that everyone consider whether or not they would like to stay in their positions on the Board since mid-May is when Jane’s tenure as President is completed. Ann Otley will take over as President at that time. Therefore, please let Jane or Ann know of plans to continue in position or not.

Next Board Meeting:
  • Jane Schimpf advised that the next meeting would be June 2 at 7:00 pm at Ann Otley’s home - 892 Pearl Street in Bowling Green.                                                                 
 
  • Meeting Adjourned: 7:56 pm

UNIVERSITY WOMEN OF BOWLING GREEN STATE UNIVERSITY
​                                                     BY-LAWS
                                         (REVISED AUGUST, 2018)

 

ARTICLE I – NAME
SECTION 1.  The name of this association shall be the University Women of Bowling
                                                      Green State University.
 
ARTICLE II - OBJECTIVES  
SECTION 1.   The objectives of the University Women shall be to encourage a friendly and
             cooperative spirit within its diverse membership and to foster a continuing
             interest in the university and the community. University Women does not
             endorse or publicize any political candidate or issue.
 
ARTICLE III – MEMBERSHIP AND DUES
SECTION 1. Membership
        Members shall be women who are interested in promoting and fostering an
        interest in Bowling Green State University and its surrounding communities.
        Honorary memberships will be extended to the president of the university, if
        female, or to the female spouse of the president and to the mayor of Bowling
        Green, if female, or to the female spouse of the mayor.
                 
SECTION 2.  Dues
        All members shall pay annual dues as established by the
        Executive Board.  All members are responsible for paying any interest
        group dues for the interest groups they wish to join.
 
ARTICLE IV – OFFICERS
SECTION 1. Officers
         The officers of the University Women shall be a President, a President-Elect,
         a Vice President, a Secretary, and a Treasurer. These officers shall take office
         the day following the Spring Commencement in May and serve until
         their successors are named. All officers shall be dues paying members.
                 
SECTION 2.  The President
         The President shall preside at all general meetings of the University Women,
         shall be a member ex officio of all committees, and shall appoint special
         committees as needed. She shall perform all other duties pertaining
         to the office.
                 
SECTION 3.  The President-Elect
         The President-Elect succeeds to the office of President the year immediately
         following her election as President-Elect. She shall do whatever necessary to
         orient herself to the duties of the office.
 
SECTION 4.  The Vice President
         The Vice President shall act as aide to the President and shall perform the duties
         of the President in the absence of that officer.  In the event the President is
         unable to complete her term of office, the Vice President shall succeed to
         the office of President.
 
SECTION 5.   The Secretary
         The Secretary shall keep an accurate record of all general, special and Executive
         Board meetings of the University Women and shall perform such other 
         duties as may be delegated to her.
 
SECTION 6.   The Treasurer
         The Treasurer shall receive all monies of the University Women; shall keep an
         accurate record of all receipts and expenditures; and shall pay out funds as
         authorized by the Executive Board of University Women. Fiscal year for the
         treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal
         year.
 
ARTICLE  V – EXECUTIVE BOARD
SECTION 1.   The Executive Board
         The Executive Board shall be composed of the officers, three or more Members-
         at-Large, and the chairs of the following committees: nominating, interest
         groups, newsletter, directory, web master/newsletter, scholarship, publicity,
         and communications.
 
SECTION 2.   The Members-at-Large
         The members-at-large shall aid in decision making by the Board and shall
         represent the membership.
                                                     
SECTION 3.   The Nominating Chair
          The Nominating Chair along with the Executive Board will contact members to
          see if they have an interest in becoming a part of the Executive Committee.
          Members may also self-nominate themselves for a position. New officers will be
          introduced at the Fall Luncheon.
 
SECTION 4.   The Interest Group Chair
          The Interest Group Chair shall be responsible for overseeing groups now
          established, the organization of new groups, and notifying the heads of
          interest groups of the names of  members interested in joining their group.
          Interest Groups shall be formed according to the interests of the members
          in any one year. Plans for interest groups are subject to approval of the
          Executive Board.
 
SECTION 5.    The Directory Chair
           The Directory Chair shall prepare a directory for electronic distribution
           and maintain and update the directory as needed.  The directory
                            will serve as a current roster of all members.
 
SECTION 6.  The Webmaster/Newsletter Chair
          The Webmaster/Newsletter Chair shall update and maintain our website        
          and will assist with the formatting of the newsletter.
                 
SECTION 7. The Scholarship Chair
          The Scholarship Chair shall be responsible for working with Bowling Green State
          University, gathering names of those students eligible and selecting the
          the scholarship winner or winners. The winner or winners will be nontraditional
          female students attending Bowling Green State University.
                 
SECTION 8.  The Publicity Chair
           The Publicity Chair shall be responsible for release of general publicity
           concerning events and activities of University Women.
 
SECTION 9. The Communication Chair
          The Communication Chair distributes via e-mail the newsletters, the directory,
          and notices of events that are of importance to University Women. She also
          maintains communication with the membership as needed. The Communication
          Chair will not distribute materials that endorse any political candidate or issue,
          religious event, or commercial enterprise.                                            
 
SECTION 10. Vacancies
          A vacancy occurring in any Executive Board position shall be filled by
          appointment by the Executive Board.
 
ARTICLE VI - MEETINGS   
SECTION 1.  General Meetings
           General Meetings shall be as determined by the Executive Board.
 
SECTION 2. Executive Board Meetings
          There shall be at least three meetings of the Executive Board within the term
          of office. Special meetings may be called by the Executive Board.
 
ARTICLE VII – PARLIAMENTARY AUTHORITY
SECTION 1.  The rules contained in “Roberts Rules of Order"               
          Roberts Rules of Order shall govern the University Women in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
                 
ARTICLE VIII – AMENDMENT
SECTION 1. Amendment to the By-Laws     
          These By-Laws may be amended at any business meeting of the University Women by a two-thirds              vote of the members present and voting, provided the proposed amendment has been submitted                in writing to the Executive Board and the membership one month prior to the meeting at which it is to be voted upon.            

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