The Most Recent University Women of Bowling Green State University
Board Meeting Minutes
University Women of BGSU Board Meeting Minutes
July 8, 2021
Meeting called to order: 7:04 pm
Board Members Present:
Jane Schimpf, Lee Field-Starks, Hilde Farrow, Susan Winters, Karen Johnson, Barbara Sanchez, Denise Robins, Mary Joy Burkle, Karen Cota, Ann Otley, Phyllis Hartwell, Debbie Newlove, Cindy Colvin, Becky McOmber, Mary Lynn Pozniak, Jo Ascunce
Nominating: Barb Sanchez introduced Becky McOmber as the new Vice President. All introduced themselves to Becky and advised of their positions on the board.
Minutes of the 05/11/2021 meeting had been distributed via email. No corrections requested.
Motion to approve the 01/12/2021 minutes as written was made by Susan Winters and seconded by Denise Robins - motion passed
Treasurer’s Report:
Hilde Farrow reported the following financial information:
• $8581.07 in the checking account
• $1103.08 in the money market account
• $9684.15 TOTALMotion to approve the Treasurer’s report made by Mary Joy Burkle and seconded by Cindy Colvin - motion passed
Committee Reports
Communications:
Denise Robins - no report
Directory:
Karen Johnson - no report
Interest Groups:
Phyllis Hartwell reported the following:
• The antique group needs a new leader. Phyllis asked members of the group to consider leading it and to advise her by 7/1/21, but she did not receive a response from anyone
• Jane requested a copy of the members of the antique group
• Denise thought if members were called personally, then perhaps one of the members would step forward to lead the group
• The membership form has been updated to include the two new groups - BGSU Arts Group to be led by Lee Field-Starks, and the Monday Night Mystery Book group to be led by Julie Every
• Jo Ascunce noticed that the group names on the membership form and on the web site are not the same so she would update the web site so the interest group names match up
• Discussion about the membership form indicating that some groups are closed to new members and how this can possibly be negatively received by new members
Newsletter/Webmaster
Jo Ascunce reported the following:
• The traffic to the website/page is very low and it is a lot of work to maintain it when the site is not viewed very much
• Jane suggested that all communication with the membership should be sure to include the web address and a reminder to use the site for additional information
• Denise said that the website should really be one of the main sources for communication with the membership and that it should be used for reminding members about the brunch
• Mary Lynn Pozniak mentioned that she needs to website to educate scholarship recipients and also to advertise the availability of the scholarships
• Jane mentioned that the Newsletter will include additional information about the new groups
Nominating:
See report above
Publicity:
Karen Cota reported the following:
• Information about the brunch will be gathered and then sent to news outlets and will include information about the fee to join and the cost of lunch as well as needing to order lunch ahead of time for ordering purposes
Scholarships:
Mary Lynn Pozniak reported the following
• There are eight applicants for the three scholarships and the applications were emailed to the committee
• The committee will meet on Monday to review and select the three winners
Old Business:
Fall Brunch:
• Jane advised that the date of the brunch will be Saturday, 8/28/21 at 10:00 am and that the brunch would be held at the new Veterans Building at City Park
• Jane felt there would be more visiting inside and outside the building because of so much time with people not seeing each other so the agenda would be as follows:
• 9:45 am - 10:30 am - Registration, coffee, fellowship, and raffle/auction activity
• 10:30 am - start the meeting
• 10:40 am - introduce Rodney Rogers who will make some comments
• introduction of the three scholarship recipients
• table leaders get the boxed lunch for the table and start eating (six people per table)
• while eating - entertainment will start (about 10 minutes in)
• after entertainment- review the interest groups
• introduce new members and guests
• announce raffle and auction winners
• 12:30 pm - conclusion
• Jane mentioned that we will need the microphone from Crickett & Ruben or to reserve the Park’s pound system which would be an additional $100
• Food - (Susan and Karen J)
• Box lunch will be a turkey and cheddar sandwich with lettuce, tomato, and mayo on a brioche bun plus a side of chips, a fruit cup, and a cookie from Call of the Canyon Cafe at a cost of $9.45 per lunch with no additional transportation fee
• The restaurant needs the count ahead of time and can accommodate 5-7 last minute additions to the total number but not more than that
• Group decided it was a good idea to round up and charge $10 for the lunch
• Discussion about UW picking up the cost of the lunch for Rodney Rogers and his wife Sandra Earle as well as for the scholarship recipients
• Cost of the lunch for guests should be covered by the person who invites them
• Jane mentioned that the ordering of lunch is why she is requesting that the forms be returned by 8/15/21
• Entertainment (Jo Ascunce, Barbara Sanchez, and Denise Robins)
• The entertainment will be Crickett and Ruben who are able to provide all types of music. They were advised of the type of event and they felt it would be similar to when they play at Juniper
• Raffle and Auction (Susan Winters and Karen Johnson)
• Auction items will be collected in August with them being dropped off to Susan Winter’s home or she will make arrangements for them to be picked up - no later than the Thursday before the brunch (8/26)
• Raffle items can be dropped off as well, or can be brought to the brunch and they will be placed on the raffle table
• It was felt that the auction items should have a value of at least $20
• Jane said she would include the basic information about the raffle and the auction in the letter and a reminder to members about donating items (Susan would send info to Jane and Denise)
• Letter (Jane Schimpf)
• Letter to membership will include information about the brunch and the need to make a reservation/order lunch ahead of time with the cost being $20 for membership plus $10 for lunch
• Membership Recruitment - those bringing guest should consider paying for the lunch of their guest(s)
• Those who register with out a host, will have to pay for own lunch
• Publicity will include information about making a reservation to attend so that lunch is ordered ahead of time as well as to respond by no later than 8/10 even though the letter has a response date of 8/15
• Karen J has to advise the caterer of the total number sometime between 8/21 and 8/27
• Decorations (Mary Joy Burkle, Barb Sanchez, Denise Robins, Cindy Colvin)
• Susan suggested flowers in vases that people can take with them, including the vase - using clear vases that people have at home that can be donated
• Jane felt that table cloths would not be necessary because the tables are nice - suggested using a palm leaf place mat in the center with flowers on top
• Name tags would be made ahead of time by Becky and Susan
New Business:
Holiday Party:
• Party will be at Barb Sanchez’s home on Friday Night, 12/10, at 6:30 pm
• Joe Baker will be contracted by Barb for the entertainment
Next Board Meeting:
• Jane said the next meeting would be held on Sunday evening, 10/3, at 7:00 pm at her home
Meeting Adjourned: 8:25 pm
University Women of BGSU Board Meeting Minutes
July 8, 2021
Meeting called to order: 7:04 pm
Board Members Present:
Jane Schimpf, Lee Field-Starks, Hilde Farrow, Susan Winters, Karen Johnson, Barbara Sanchez, Denise Robins, Mary Joy Burkle, Karen Cota, Ann Otley, Phyllis Hartwell, Debbie Newlove, Cindy Colvin, Becky McOmber, Mary Lynn Pozniak, Jo Ascunce
Nominating: Barb Sanchez introduced Becky McOmber as the new Vice President. All introduced themselves to Becky and advised of their positions on the board.
Minutes of the 05/11/2021 meeting had been distributed via email. No corrections requested.
Motion to approve the 01/12/2021 minutes as written was made by Susan Winters and seconded by Denise Robins - motion passed
Treasurer’s Report:
Hilde Farrow reported the following financial information:
• $8581.07 in the checking account
• $1103.08 in the money market account
• $9684.15 TOTALMotion to approve the Treasurer’s report made by Mary Joy Burkle and seconded by Cindy Colvin - motion passed
Committee Reports
Communications:
Denise Robins - no report
Directory:
Karen Johnson - no report
Interest Groups:
Phyllis Hartwell reported the following:
• The antique group needs a new leader. Phyllis asked members of the group to consider leading it and to advise her by 7/1/21, but she did not receive a response from anyone
• Jane requested a copy of the members of the antique group
• Denise thought if members were called personally, then perhaps one of the members would step forward to lead the group
• The membership form has been updated to include the two new groups - BGSU Arts Group to be led by Lee Field-Starks, and the Monday Night Mystery Book group to be led by Julie Every
• Jo Ascunce noticed that the group names on the membership form and on the web site are not the same so she would update the web site so the interest group names match up
• Discussion about the membership form indicating that some groups are closed to new members and how this can possibly be negatively received by new members
Newsletter/Webmaster
Jo Ascunce reported the following:
• The traffic to the website/page is very low and it is a lot of work to maintain it when the site is not viewed very much
• Jane suggested that all communication with the membership should be sure to include the web address and a reminder to use the site for additional information
• Denise said that the website should really be one of the main sources for communication with the membership and that it should be used for reminding members about the brunch
• Mary Lynn Pozniak mentioned that she needs to website to educate scholarship recipients and also to advertise the availability of the scholarships
• Jane mentioned that the Newsletter will include additional information about the new groups
Nominating:
See report above
Publicity:
Karen Cota reported the following:
• Information about the brunch will be gathered and then sent to news outlets and will include information about the fee to join and the cost of lunch as well as needing to order lunch ahead of time for ordering purposes
Scholarships:
Mary Lynn Pozniak reported the following
• There are eight applicants for the three scholarships and the applications were emailed to the committee
• The committee will meet on Monday to review and select the three winners
Old Business:
Fall Brunch:
• Jane advised that the date of the brunch will be Saturday, 8/28/21 at 10:00 am and that the brunch would be held at the new Veterans Building at City Park
• Jane felt there would be more visiting inside and outside the building because of so much time with people not seeing each other so the agenda would be as follows:
• 9:45 am - 10:30 am - Registration, coffee, fellowship, and raffle/auction activity
• 10:30 am - start the meeting
• 10:40 am - introduce Rodney Rogers who will make some comments
• introduction of the three scholarship recipients
• table leaders get the boxed lunch for the table and start eating (six people per table)
• while eating - entertainment will start (about 10 minutes in)
• after entertainment- review the interest groups
• introduce new members and guests
• announce raffle and auction winners
• 12:30 pm - conclusion
• Jane mentioned that we will need the microphone from Crickett & Ruben or to reserve the Park’s pound system which would be an additional $100
• Food - (Susan and Karen J)
• Box lunch will be a turkey and cheddar sandwich with lettuce, tomato, and mayo on a brioche bun plus a side of chips, a fruit cup, and a cookie from Call of the Canyon Cafe at a cost of $9.45 per lunch with no additional transportation fee
• The restaurant needs the count ahead of time and can accommodate 5-7 last minute additions to the total number but not more than that
• Group decided it was a good idea to round up and charge $10 for the lunch
• Discussion about UW picking up the cost of the lunch for Rodney Rogers and his wife Sandra Earle as well as for the scholarship recipients
• Cost of the lunch for guests should be covered by the person who invites them
• Jane mentioned that the ordering of lunch is why she is requesting that the forms be returned by 8/15/21
• Entertainment (Jo Ascunce, Barbara Sanchez, and Denise Robins)
• The entertainment will be Crickett and Ruben who are able to provide all types of music. They were advised of the type of event and they felt it would be similar to when they play at Juniper
• Raffle and Auction (Susan Winters and Karen Johnson)
• Auction items will be collected in August with them being dropped off to Susan Winter’s home or she will make arrangements for them to be picked up - no later than the Thursday before the brunch (8/26)
• Raffle items can be dropped off as well, or can be brought to the brunch and they will be placed on the raffle table
• It was felt that the auction items should have a value of at least $20
• Jane said she would include the basic information about the raffle and the auction in the letter and a reminder to members about donating items (Susan would send info to Jane and Denise)
• Letter (Jane Schimpf)
• Letter to membership will include information about the brunch and the need to make a reservation/order lunch ahead of time with the cost being $20 for membership plus $10 for lunch
• Membership Recruitment - those bringing guest should consider paying for the lunch of their guest(s)
• Those who register with out a host, will have to pay for own lunch
• Publicity will include information about making a reservation to attend so that lunch is ordered ahead of time as well as to respond by no later than 8/10 even though the letter has a response date of 8/15
• Karen J has to advise the caterer of the total number sometime between 8/21 and 8/27
• Decorations (Mary Joy Burkle, Barb Sanchez, Denise Robins, Cindy Colvin)
• Susan suggested flowers in vases that people can take with them, including the vase - using clear vases that people have at home that can be donated
• Jane felt that table cloths would not be necessary because the tables are nice - suggested using a palm leaf place mat in the center with flowers on top
• Name tags would be made ahead of time by Becky and Susan
New Business:
Holiday Party:
• Party will be at Barb Sanchez’s home on Friday Night, 12/10, at 6:30 pm
• Joe Baker will be contracted by Barb for the entertainment
Next Board Meeting:
• Jane said the next meeting would be held on Sunday evening, 10/3, at 7:00 pm at her home
Meeting Adjourned: 8:25 pm
UNIVERSITY WOMEN OF BOWLING GREEN STATE UNIVERSITY
BY-LAWS
(REVISED AUGUST, 2018)
ARTICLE I – NAME
SECTION 1. The name of this association shall be the University Women of Bowling
Green State University.
ARTICLE II - OBJECTIVES
SECTION 1. The objectives of the University Women shall be to encourage a friendly and
cooperative spirit within its diverse membership and to foster a continuing
interest in the university and the community. University Women does not
endorse or publicize any political candidate or issue.
ARTICLE III – MEMBERSHIP AND DUES
SECTION 1. Membership
Members shall be women who are interested in promoting and fostering an
interest in Bowling Green State University and its surrounding communities.
Honorary memberships will be extended to the president of the university, if
female, or to the female spouse of the president and to the mayor of Bowling
Green, if female, or to the female spouse of the mayor.
SECTION 2. Dues
All members shall pay annual dues as established by the
Executive Board. All members are responsible for paying any interest
group dues for the interest groups they wish to join.
ARTICLE IV – OFFICERS
SECTION 1. Officers
The officers of the University Women shall be a President, a President-Elect,
a Vice President, a Secretary, and a Treasurer. These officers shall take office
the day following the Spring Commencement in May and serve until
their successors are named. All officers shall be dues paying members.
SECTION 2. The President
The President shall preside at all general meetings of the University Women,
shall be a member ex officio of all committees, and shall appoint special
committees as needed. She shall perform all other duties pertaining
to the office.
SECTION 3. The President-Elect
The President-Elect succeeds to the office of President the year immediately
following her election as President-Elect. She shall do whatever necessary to
orient herself to the duties of the office.
SECTION 4. The Vice President
The Vice President shall act as aide to the President and shall perform the duties
of the President in the absence of that officer. In the event the President is
unable to complete her term of office, the Vice President shall succeed to
the office of President.
SECTION 5. The Secretary
The Secretary shall keep an accurate record of all general, special and Executive
Board meetings of the University Women and shall perform such other
duties as may be delegated to her.
SECTION 6. The Treasurer
The Treasurer shall receive all monies of the University Women; shall keep an
accurate record of all receipts and expenditures; and shall pay out funds as
authorized by the Executive Board of University Women. Fiscal year for the
treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal
year.
ARTICLE V – EXECUTIVE BOARD
SECTION 1. The Executive Board
The Executive Board shall be composed of the officers, three or more Members-
at-Large, and the chairs of the following committees: nominating, interest
groups, newsletter, directory, web master/newsletter, scholarship, publicity,
and communications.
SECTION 2. The Members-at-Large
The members-at-large shall aid in decision making by the Board and shall
represent the membership.
SECTION 3. The Nominating Chair
The Nominating Chair along with the Executive Board will contact members to
see if they have an interest in becoming a part of the Executive Committee.
Members may also self-nominate themselves for a position. New officers will be
introduced at the Fall Luncheon.
SECTION 4. The Interest Group Chair
The Interest Group Chair shall be responsible for overseeing groups now
established, the organization of new groups, and notifying the heads of
interest groups of the names of members interested in joining their group.
Interest Groups shall be formed according to the interests of the members
in any one year. Plans for interest groups are subject to approval of the
Executive Board.
SECTION 5. The Directory Chair
The Directory Chair shall prepare a directory for electronic distribution
and maintain and update the directory as needed. The directory
will serve as a current roster of all members.
SECTION 6. The Webmaster/Newsletter Chair
The Webmaster/Newsletter Chair shall update and maintain our website
and will assist with the formatting of the newsletter.
SECTION 7. The Scholarship Chair
The Scholarship Chair shall be responsible for working with Bowling Green State
University, gathering names of those students eligible and selecting the
the scholarship winner or winners. The winner or winners will be nontraditional
female students attending Bowling Green State University.
SECTION 8. The Publicity Chair
The Publicity Chair shall be responsible for release of general publicity
concerning events and activities of University Women.
SECTION 9. The Communication Chair
The Communication Chair distributes via e-mail the newsletters, the directory,
and notices of events that are of importance to University Women. She also
maintains communication with the membership as needed. The Communication
Chair will not distribute materials that endorse any political candidate or issue,
religious event, or commercial enterprise.
SECTION 10. Vacancies
A vacancy occurring in any Executive Board position shall be filled by
appointment by the Executive Board.
ARTICLE VI - MEETINGS
SECTION 1. General Meetings
General Meetings shall be as determined by the Executive Board.
SECTION 2. Executive Board Meetings
There shall be at least three meetings of the Executive Board within the term
of office. Special meetings may be called by the Executive Board.
ARTICLE VII – PARLIAMENTARY AUTHORITY
SECTION 1. The rules contained in “Roberts Rules of Order"
Roberts Rules of Order shall govern the University Women in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE VIII – AMENDMENT
SECTION 1. Amendment to the By-Laws
These By-Laws may be amended at any business meeting of the University Women by a two-thirds vote of the members present and voting, provided the proposed amendment has been submitted in writing to the Executive Board and the membership one month prior to the meeting at which it is to be voted upon.
BY-LAWS
(REVISED AUGUST, 2018)
ARTICLE I – NAME
SECTION 1. The name of this association shall be the University Women of Bowling
Green State University.
ARTICLE II - OBJECTIVES
SECTION 1. The objectives of the University Women shall be to encourage a friendly and
cooperative spirit within its diverse membership and to foster a continuing
interest in the university and the community. University Women does not
endorse or publicize any political candidate or issue.
ARTICLE III – MEMBERSHIP AND DUES
SECTION 1. Membership
Members shall be women who are interested in promoting and fostering an
interest in Bowling Green State University and its surrounding communities.
Honorary memberships will be extended to the president of the university, if
female, or to the female spouse of the president and to the mayor of Bowling
Green, if female, or to the female spouse of the mayor.
SECTION 2. Dues
All members shall pay annual dues as established by the
Executive Board. All members are responsible for paying any interest
group dues for the interest groups they wish to join.
ARTICLE IV – OFFICERS
SECTION 1. Officers
The officers of the University Women shall be a President, a President-Elect,
a Vice President, a Secretary, and a Treasurer. These officers shall take office
the day following the Spring Commencement in May and serve until
their successors are named. All officers shall be dues paying members.
SECTION 2. The President
The President shall preside at all general meetings of the University Women,
shall be a member ex officio of all committees, and shall appoint special
committees as needed. She shall perform all other duties pertaining
to the office.
SECTION 3. The President-Elect
The President-Elect succeeds to the office of President the year immediately
following her election as President-Elect. She shall do whatever necessary to
orient herself to the duties of the office.
SECTION 4. The Vice President
The Vice President shall act as aide to the President and shall perform the duties
of the President in the absence of that officer. In the event the President is
unable to complete her term of office, the Vice President shall succeed to
the office of President.
SECTION 5. The Secretary
The Secretary shall keep an accurate record of all general, special and Executive
Board meetings of the University Women and shall perform such other
duties as may be delegated to her.
SECTION 6. The Treasurer
The Treasurer shall receive all monies of the University Women; shall keep an
accurate record of all receipts and expenditures; and shall pay out funds as
authorized by the Executive Board of University Women. Fiscal year for the
treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal
year.
ARTICLE V – EXECUTIVE BOARD
SECTION 1. The Executive Board
The Executive Board shall be composed of the officers, three or more Members-
at-Large, and the chairs of the following committees: nominating, interest
groups, newsletter, directory, web master/newsletter, scholarship, publicity,
and communications.
SECTION 2. The Members-at-Large
The members-at-large shall aid in decision making by the Board and shall
represent the membership.
SECTION 3. The Nominating Chair
The Nominating Chair along with the Executive Board will contact members to
see if they have an interest in becoming a part of the Executive Committee.
Members may also self-nominate themselves for a position. New officers will be
introduced at the Fall Luncheon.
SECTION 4. The Interest Group Chair
The Interest Group Chair shall be responsible for overseeing groups now
established, the organization of new groups, and notifying the heads of
interest groups of the names of members interested in joining their group.
Interest Groups shall be formed according to the interests of the members
in any one year. Plans for interest groups are subject to approval of the
Executive Board.
SECTION 5. The Directory Chair
The Directory Chair shall prepare a directory for electronic distribution
and maintain and update the directory as needed. The directory
will serve as a current roster of all members.
SECTION 6. The Webmaster/Newsletter Chair
The Webmaster/Newsletter Chair shall update and maintain our website
and will assist with the formatting of the newsletter.
SECTION 7. The Scholarship Chair
The Scholarship Chair shall be responsible for working with Bowling Green State
University, gathering names of those students eligible and selecting the
the scholarship winner or winners. The winner or winners will be nontraditional
female students attending Bowling Green State University.
SECTION 8. The Publicity Chair
The Publicity Chair shall be responsible for release of general publicity
concerning events and activities of University Women.
SECTION 9. The Communication Chair
The Communication Chair distributes via e-mail the newsletters, the directory,
and notices of events that are of importance to University Women. She also
maintains communication with the membership as needed. The Communication
Chair will not distribute materials that endorse any political candidate or issue,
religious event, or commercial enterprise.
SECTION 10. Vacancies
A vacancy occurring in any Executive Board position shall be filled by
appointment by the Executive Board.
ARTICLE VI - MEETINGS
SECTION 1. General Meetings
General Meetings shall be as determined by the Executive Board.
SECTION 2. Executive Board Meetings
There shall be at least three meetings of the Executive Board within the term
of office. Special meetings may be called by the Executive Board.
ARTICLE VII – PARLIAMENTARY AUTHORITY
SECTION 1. The rules contained in “Roberts Rules of Order"
Roberts Rules of Order shall govern the University Women in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE VIII – AMENDMENT
SECTION 1. Amendment to the By-Laws
These By-Laws may be amended at any business meeting of the University Women by a two-thirds vote of the members present and voting, provided the proposed amendment has been submitted in writing to the Executive Board and the membership one month prior to the meeting at which it is to be voted upon.