The Most Recent University Women of Bowling Green State University Board Meeting Minutes
University Women of BGSU Board Meeting Minutes
October 26, 2020
Meeting called to order: 7:06 pm
Board Members Present:
Jane Schimpf, Denise Robins, Lee Field-Starks, Susan Winters, Jo Ascunce, Karen Johnson, Ann Otley, Barbara Sanchez, Hilde Farrow, Mary Joy Burkle, Cindy Colvin, Karen Cota, Mary Lynn Pozniak, Karen Johnson, Debbie Newlove, Anne Bullerjahn
Minutes of the 7/29/2020 meeting had been distributed via email. No corrections requested.
Motion to approve the 7/29/2020 minutes as written was made by Susan Winters and seconded by Hilde Farrow - motion passed.
Treasurer’s Report:
Hilde Farrow reported the following financial information:
• BGSU Foundation account report as of June 30, 2019 as report dated 6/30/2020 not available yet.
• Market Value - $49,888.95
• Spending Account - $7,501.34 (used monies from this account to pay scholarships) • Expenses since July, 2020
287.00 - Copy Shop 165.85 - Stamps/misc.
• $4,000.00 - Scholarships from Foundation account
• $3,260.00 - membership dues deposited (last year - $3,440)
• $4,695.00 - donations to the Foundation account (without auction and raffle) (last year - $4,954)
• $8,795.31 - current checking account balance
• $1,103.00 - current MMDA balance
Motion to approve the treasurer’s report was made by Jo Ascunce and seconded by Denise Robins - motion passed.
Committee Reports
Communications:
Denise Robins - nothing to report.
• Jane Schimpf thanked Denise for staying on top of all the additional communications required because
of COVID issues.
Directory:
Karen Johnson reported the following:
• Current online directory lists 165 members - lost 14, gained 5
• Karen felt mailing the membership form to each person was good since many more signed up early • Karen personally called 35 members
• spoke with 31 of them
• left 4 messages.
• 15 agreed to send membership form/dues - 11 actually sent form/dues
Interest Groups:
Phyllis Hartwell was not at meeting - nothing to report
• Jane Schimpf reported there was a new Genealogy Group being led by Julie Every
• there are about 10 members of new group that meets on ZOOM
• if interested in joining this group, contact Julie Every
Newsletter/Webmaster:
Jo Ascunce reported the following:
• no information about the Genealogy Group on the website - needs information so she can add • there is a “contest” on the website, but no one has found it yet!
• reminder to send minutes and treasurer’s report so she can add to the website
• also needs current letter from the President for website and newsletter
61.38 - Copies
Nominating:
Barbara Sanchez - nothing to report
Publicity:
Karen Cota reported the following:
• Article for BG Independent News about ability to thrive despite COVID. Article will include information
about interest groups, Holiday project, and scholarships too
Scholarships:
Mary Lynn Pozniak reported the following:
• If the financial numbers support it, the plan is to offer three scholarships again next year
Old Business
• see above information about Genealogy Group in the Interest Groups Committee report
Holiday Party and Holiday Basket Project:
• Unfortunately must cancel the Holiday Party this year
• Ann Bullerjahn (guest) reported the following for the Holiday Basket Project through the Salvation Army:
- last year, UW sponsored 3 large families (4+ family members) by providing at least $200 for food and $300 worth of gifts
- Jane Schimpf - would like UW to consider sponsoring 5 families this year since the need is greater
- Barb Sanchez - no expenses for the party, so more money available for the families
- Anne Bullerjahn - appeal to membership to donate to project based on what they would have
spent for Holiday party side dishes and/or wine/beer - members are generous - will need to have enough people to help with wrapping the presents
- Hilde Farrow - will have to solicit the membership via the newsletter plus one or two separate email
notices/reminders - Susan Winters - should request donations ASAP so money received and to Anne Bullerjahn so
shopping can be done, etc. - Anne Bullerjahn - set a request for donations to be provided by 12/1
- Jane Schimpf - UW would guarantee $2000 ($400/family for 5 families) available regardless of total
donations to the project
• Anne Bullerjahn will send wording for the appeal to Jane Schimpf so she can edit
Motion to support 5 families through the Holiday Basket Project with a total monetary commitment of $2000 which is $400 per family was made by Denise Robins and seconded by Susan Winters - motion passed
Additional Business:
• nothing to discuss
Next Board Meeting:
• Jane Schimpf suggested holding another board meeting at the end of January, 2021
Meeting Adjourned: 7:40 pm
University Women of BGSU
Financial Report 10/26/2020
Foundation Report from July 2019:
Market Value: $49,888.95
Spending Account $7,501.34
The report for 2019/2020 has not yet been received.
Expenses since July 2020:
Copy shop $287.00
Stamps/Misc. $165.85
Copies $ 61.38
Foundation/Scholarship $4,000.00
-------------
Total: $4,514.23
I deposited $ 3,260.00 in Dues
Donation for the Foundation were $4,695.00
Our current balance in checking is $ 8,795.31
That includes a donation from a
Member of the Knit Wit group of $200.00
MMDA $1103.00
Hilde Farrow. Treasurer
Financial Report 10/26/2020
Foundation Report from July 2019:
Market Value: $49,888.95
Spending Account $7,501.34
The report for 2019/2020 has not yet been received.
Expenses since July 2020:
Copy shop $287.00
Stamps/Misc. $165.85
Copies $ 61.38
Foundation/Scholarship $4,000.00
-------------
Total: $4,514.23
I deposited $ 3,260.00 in Dues
Donation for the Foundation were $4,695.00
Our current balance in checking is $ 8,795.31
That includes a donation from a
Member of the Knit Wit group of $200.00
MMDA $1103.00
Hilde Farrow. Treasurer
UNIVERSITY WOMEN OF BOWLING GREEN STATE UNIVERSITY
BY-LAWS
(REVISED AUGUST, 2018)
ARTICLE I – NAME
SECTION 1. The name of this association shall be the University Women of Bowling
Green State University.
ARTICLE II - OBJECTIVES
SECTION 1. The objectives of the University Women shall be to encourage a friendly and
cooperative spirit within its diverse membership and to foster a continuing
interest in the university and the community. University Women does not
endorse or publicize any political candidate or issue.
ARTICLE III – MEMBERSHIP AND DUES
SECTION 1. Membership
Members shall be women who are interested in promoting and fostering an
interest in Bowling Green State University and its surrounding communities.
Honorary memberships will be extended to the president of the university, if
female, or to the female spouse of the president and to the mayor of Bowling
Green, if female, or to the female spouse of the mayor.
SECTION 2. Dues
All members shall pay annual dues as established by the
Executive Board. All members are responsible for paying any interest
group dues for the interest groups they wish to join.
ARTICLE IV – OFFICERS
SECTION 1. Officers
The officers of the University Women shall be a President, a President-Elect,
a Vice President, a Secretary, and a Treasurer. These officers shall take office
the day following the Spring Commencement in May and serve until
their successors are named. All officers shall be dues paying members.
SECTION 2. The President
The President shall preside at all general meetings of the University Women,
shall be a member ex officio of all committees, and shall appoint special
committees as needed. She shall perform all other duties pertaining
to the office.
SECTION 3. The President-Elect
The President-Elect succeeds to the office of President the year immediately
following her election as President-Elect. She shall do whatever necessary to
orient herself to the duties of the office.
SECTION 4. The Vice President
The Vice President shall act as aide to the President and shall perform the duties
of the President in the absence of that officer. In the event the President is
unable to complete her term of office, the Vice President shall succeed to
the office of President.
SECTION 5. The Secretary
The Secretary shall keep an accurate record of all general, special and Executive
Board meetings of the University Women and shall perform such other
duties as may be delegated to her.
SECTION 6. The Treasurer
The Treasurer shall receive all monies of the University Women; shall keep an
accurate record of all receipts and expenditures; and shall pay out funds as
authorized by the Executive Board of University Women. Fiscal year for the
treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal
year.
ARTICLE V – EXECUTIVE BOARD
SECTION 1. The Executive Board
The Executive Board shall be composed of the officers, three or more Members-
at-Large, and the chairs of the following committees: nominating, interest
groups, newsletter, directory, web master/newsletter, scholarship, publicity,
and communications.
SECTION 2. The Members-at-Large
The members-at-large shall aid in decision making by the Board and shall
represent the membership.
SECTION 3. The Nominating Chair
The Nominating Chair along with the Executive Board will contact members to
see if they have an interest in becoming a part of the Executive Committee.
Members may also self-nominate themselves for a position. New officers will be
introduced at the Fall Luncheon.
SECTION 4. The Interest Group Chair
The Interest Group Chair shall be responsible for overseeing groups now
established, the organization of new groups, and notifying the heads of
interest groups of the names of members interested in joining their group.
Interest Groups shall be formed according to the interests of the members
in any one year. Plans for interest groups are subject to approval of the
Executive Board.
SECTION 5. The Directory Chair
The Directory Chair shall prepare a directory for electronic distribution
and maintain and update the directory as needed. The directory
will serve as a current roster of all members.
SECTION 6. The Webmaster/Newsletter Chair
The Webmaster/Newsletter Chair shall update and maintain our website
and will assist with the formatting of the newsletter.
SECTION 7. The Scholarship Chair
The Scholarship Chair shall be responsible for working with Bowling Green State
University, gathering names of those students eligible and selecting the
the scholarship winner or winners. The winner or winners will be nontraditional
female students attending Bowling Green State University.
SECTION 8. The Publicity Chair
The Publicity Chair shall be responsible for release of general publicity
concerning events and activities of University Women.
SECTION 9. The Communication Chair
The Communication Chair distributes via e-mail the newsletters, the directory,
and notices of events that are of importance to University Women. She also
maintains communication with the membership as needed. The Communication
Chair will not distribute materials that endorse any political candidate or issue,
religious event, or commercial enterprise.
SECTION 10. Vacancies
A vacancy occurring in any Executive Board position shall be filled by
appointment by the Executive Board.
ARTICLE VI - MEETINGS
SECTION 1. General Meetings
General Meetings shall be as determined by the Executive Board.
SECTION 2. Executive Board Meetings
There shall be at least three meetings of the Executive Board within the term
of office. Special meetings may be called by the Executive Board.
ARTICLE VII – PARLIAMENTARY AUTHORITY
SECTION 1. The rules contained in “Roberts Rules of Order"
Roberts Rules of Order shall govern the University Women in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE VIII – AMENDMENT
SECTION 1. Amendment to the By-Laws
These By-Laws may be amended at any business meeting of the University Women by a two-thirds vote of the members present and voting, provided the proposed amendment has been submitted in writing to the Executive Board and the membership one month prior to the meeting at which it is to be voted upon.
BY-LAWS
(REVISED AUGUST, 2018)
ARTICLE I – NAME
SECTION 1. The name of this association shall be the University Women of Bowling
Green State University.
ARTICLE II - OBJECTIVES
SECTION 1. The objectives of the University Women shall be to encourage a friendly and
cooperative spirit within its diverse membership and to foster a continuing
interest in the university and the community. University Women does not
endorse or publicize any political candidate or issue.
ARTICLE III – MEMBERSHIP AND DUES
SECTION 1. Membership
Members shall be women who are interested in promoting and fostering an
interest in Bowling Green State University and its surrounding communities.
Honorary memberships will be extended to the president of the university, if
female, or to the female spouse of the president and to the mayor of Bowling
Green, if female, or to the female spouse of the mayor.
SECTION 2. Dues
All members shall pay annual dues as established by the
Executive Board. All members are responsible for paying any interest
group dues for the interest groups they wish to join.
ARTICLE IV – OFFICERS
SECTION 1. Officers
The officers of the University Women shall be a President, a President-Elect,
a Vice President, a Secretary, and a Treasurer. These officers shall take office
the day following the Spring Commencement in May and serve until
their successors are named. All officers shall be dues paying members.
SECTION 2. The President
The President shall preside at all general meetings of the University Women,
shall be a member ex officio of all committees, and shall appoint special
committees as needed. She shall perform all other duties pertaining
to the office.
SECTION 3. The President-Elect
The President-Elect succeeds to the office of President the year immediately
following her election as President-Elect. She shall do whatever necessary to
orient herself to the duties of the office.
SECTION 4. The Vice President
The Vice President shall act as aide to the President and shall perform the duties
of the President in the absence of that officer. In the event the President is
unable to complete her term of office, the Vice President shall succeed to
the office of President.
SECTION 5. The Secretary
The Secretary shall keep an accurate record of all general, special and Executive
Board meetings of the University Women and shall perform such other
duties as may be delegated to her.
SECTION 6. The Treasurer
The Treasurer shall receive all monies of the University Women; shall keep an
accurate record of all receipts and expenditures; and shall pay out funds as
authorized by the Executive Board of University Women. Fiscal year for the
treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal
year.
ARTICLE V – EXECUTIVE BOARD
SECTION 1. The Executive Board
The Executive Board shall be composed of the officers, three or more Members-
at-Large, and the chairs of the following committees: nominating, interest
groups, newsletter, directory, web master/newsletter, scholarship, publicity,
and communications.
SECTION 2. The Members-at-Large
The members-at-large shall aid in decision making by the Board and shall
represent the membership.
SECTION 3. The Nominating Chair
The Nominating Chair along with the Executive Board will contact members to
see if they have an interest in becoming a part of the Executive Committee.
Members may also self-nominate themselves for a position. New officers will be
introduced at the Fall Luncheon.
SECTION 4. The Interest Group Chair
The Interest Group Chair shall be responsible for overseeing groups now
established, the organization of new groups, and notifying the heads of
interest groups of the names of members interested in joining their group.
Interest Groups shall be formed according to the interests of the members
in any one year. Plans for interest groups are subject to approval of the
Executive Board.
SECTION 5. The Directory Chair
The Directory Chair shall prepare a directory for electronic distribution
and maintain and update the directory as needed. The directory
will serve as a current roster of all members.
SECTION 6. The Webmaster/Newsletter Chair
The Webmaster/Newsletter Chair shall update and maintain our website
and will assist with the formatting of the newsletter.
SECTION 7. The Scholarship Chair
The Scholarship Chair shall be responsible for working with Bowling Green State
University, gathering names of those students eligible and selecting the
the scholarship winner or winners. The winner or winners will be nontraditional
female students attending Bowling Green State University.
SECTION 8. The Publicity Chair
The Publicity Chair shall be responsible for release of general publicity
concerning events and activities of University Women.
SECTION 9. The Communication Chair
The Communication Chair distributes via e-mail the newsletters, the directory,
and notices of events that are of importance to University Women. She also
maintains communication with the membership as needed. The Communication
Chair will not distribute materials that endorse any political candidate or issue,
religious event, or commercial enterprise.
SECTION 10. Vacancies
A vacancy occurring in any Executive Board position shall be filled by
appointment by the Executive Board.
ARTICLE VI - MEETINGS
SECTION 1. General Meetings
General Meetings shall be as determined by the Executive Board.
SECTION 2. Executive Board Meetings
There shall be at least three meetings of the Executive Board within the term
of office. Special meetings may be called by the Executive Board.
ARTICLE VII – PARLIAMENTARY AUTHORITY
SECTION 1. The rules contained in “Roberts Rules of Order"
Roberts Rules of Order shall govern the University Women in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE VIII – AMENDMENT
SECTION 1. Amendment to the By-Laws
These By-Laws may be amended at any business meeting of the University Women by a two-thirds vote of the members present and voting, provided the proposed amendment has been submitted in writing to the Executive Board and the membership one month prior to the meeting at which it is to be voted upon.