UNIVERSITY WOMEN OF BOWLING GREEN STATE UNIVERSITY
BY-LAWS
REVISED AUGUST, 2018
ARTICLE I – NAME
SECTION 1. The name of this association shall be the University Women of Bowling
Green State University.
ARTICLE II - OBJECTIVES
SECTION 1. The objectives of the University Women shall be to encourage a friendly and
cooperative spirit within its diverse membership and to foster a continuing
interest in the university and the community. University Women does not
endorse or publicize any political candidate or issue.
ARTICLE III – MEMBERSHIP AND DUES
SECTION 1. Membership
Members shall be women who are interested in promoting and fostering an
interest in Bowling Green State University and its surrounding communities.
Honorary memberships will be extended to the president of the university, if
female, or to the female spouse of the president and to the mayor of Bowling
Green, if female, or to the female spouse of the mayor.
SECTION 2. Dues
All members shall pay annual dues as established by the
Executive Board. All members are responsible for paying any interest
group dues for the interest groups they wish to join.
ARTICLE IV – OFFICERS
SECTION 1. Officers
The officers of the University Women shall be a President, a President-Elect,
a Vice President, a Secretary, and a Treasurer. These officers shall take office
the day following the Spring Commencement in May and serve until
their successors are named. All officers shall be dues paying members.
SECTION 2. The President
The President shall preside at all general meetings of the University Women,
shall be a member ex officio of all committees, and shall appoint special
committees as needed. She shall perform all other duties pertaining
to the office.
SECTION 3. The President-Elect
The President-Elect succeeds to the office of President the year immediately
following her election as President-Elect. She shall do whatever necessary to
orient herself to the duties of the office.
SECTION 4. The Vice President
The Vice President shall act as aide to the President and shall perform the duties
of the President in the absence of that officer. In the event the President is
unable to complete her term of office, the Vice President shall succeed to
the office of President.
SECTION 5. The Secretary
The Secretary shall keep an accurate record of all general, special and Executive
Board meetings of the University Women and shall perform such other
duties as may be delegated to her.
SECTION 6. The Treasurer
The Treasurer shall receive all monies of the University Women; shall keep an
accurate record of all receipts and expenditures; and shall pay out funds as
authorized by the Executive Board of University Women. Fiscal year for the
treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal
year.
ARTICLE V – EXECUTIVE BOARD
SECTION 1. The Executive Board
The Executive Board shall be composed of the officers, three or more Members-
at-Large, and the chairs of the following committees: nominating, interest
groups, newsletter, directory, web master/newsletter, scholarship, publicity,
and communications.
SECTION 2. The Members-at-Large
The members-at-large shall aid in decision making by the Board and shall
represent the membership.
SECTION 3. The Nominating Chair
The Nominating Chair along with the Executive Board will contact members to
see if they have an interest in becoming a part of the Executive Committee.
Members may also self-nominate themselves for a position. New officers will be
introduced at the Fall Luncheon.
SECTION 4. The Interest Group Chair
The Interest Group Chair shall be responsible for overseeing groups now
established, the organization of new groups, and notifying the heads of
interest groups of the names of members interested in joining their group.
Interest Groups shall be formed according to the interests of the members
in any one year. Plans for interest groups are subject to approval of the
Executive Board.
SECTION 5. The Directory Chair
The Directory Chair shall prepare a directory for electronic distribution
and maintain and update the directory as needed. The directory
will serve as a current roster of all members.
SECTION 6. The Webmaster/Newsletter Chair
The Webmaster/Newsletter Chair shall update and maintain our website
and will assist with the formatting of the newsletter.
SECTION 7. The Scholarship Chair
The Scholarship Chair shall be responsible for working with Bowling Green State
University, gathering names of those students eligible and selecting the
the scholarship winner or winners. The winner or winners will be nontraditional
female students attending Bowling Green State University.
SECTION 8. The Publicity Chair
The Publicity Chair shall be responsible for release of general publicity
concerning events and activities of University Women.
SECTION 9. The Communication Chair
The Communication Chair distributes via e-mail the newsletters, the directory,
and notices of events that are of importance to University Women. She also
maintains communication with the membership as needed. The Communication
Chair will not distribute materials that endorse any political candidate or issue,
religious event, or commercial enterprise.
SECTION 10. Vacancies
A vacancy occurring in any Executive Board position shall be filled by
appointment by the Executive Board.
ARTICLE VI - MEETINGS
SECTION 1. General Meetings
General Meetings shall be as determined by the Executive Board.
SECTION 2. Executive Board Meetings
There shall be at least three meetings of the Executive Board within the term
of office. Special meetings may be called by the Executive Board.
ARTICLE VII – PARLIAMENTARY AUTHORITY
SECTION 1. The rules contained in “Roberts Rules of Order" shall govern the
University Women in all cases to which they are applicable and in
which they are not inconsistent with these By-Laws.
ARTICLE VIII – AMENDMENT
SECTION 1. These By-Laws may be amended at any business meeting of the University
Women by a two-thirds vote of the members present and voting, provided the
proposed amendment has been submitted in writing to the Executive Board and
the membership one month prior to the meeting at which it is to be voted upon.
BY-LAWS
REVISED AUGUST, 2018
ARTICLE I – NAME
SECTION 1. The name of this association shall be the University Women of Bowling
Green State University.
ARTICLE II - OBJECTIVES
SECTION 1. The objectives of the University Women shall be to encourage a friendly and
cooperative spirit within its diverse membership and to foster a continuing
interest in the university and the community. University Women does not
endorse or publicize any political candidate or issue.
ARTICLE III – MEMBERSHIP AND DUES
SECTION 1. Membership
Members shall be women who are interested in promoting and fostering an
interest in Bowling Green State University and its surrounding communities.
Honorary memberships will be extended to the president of the university, if
female, or to the female spouse of the president and to the mayor of Bowling
Green, if female, or to the female spouse of the mayor.
SECTION 2. Dues
All members shall pay annual dues as established by the
Executive Board. All members are responsible for paying any interest
group dues for the interest groups they wish to join.
ARTICLE IV – OFFICERS
SECTION 1. Officers
The officers of the University Women shall be a President, a President-Elect,
a Vice President, a Secretary, and a Treasurer. These officers shall take office
the day following the Spring Commencement in May and serve until
their successors are named. All officers shall be dues paying members.
SECTION 2. The President
The President shall preside at all general meetings of the University Women,
shall be a member ex officio of all committees, and shall appoint special
committees as needed. She shall perform all other duties pertaining
to the office.
SECTION 3. The President-Elect
The President-Elect succeeds to the office of President the year immediately
following her election as President-Elect. She shall do whatever necessary to
orient herself to the duties of the office.
SECTION 4. The Vice President
The Vice President shall act as aide to the President and shall perform the duties
of the President in the absence of that officer. In the event the President is
unable to complete her term of office, the Vice President shall succeed to
the office of President.
SECTION 5. The Secretary
The Secretary shall keep an accurate record of all general, special and Executive
Board meetings of the University Women and shall perform such other
duties as may be delegated to her.
SECTION 6. The Treasurer
The Treasurer shall receive all monies of the University Women; shall keep an
accurate record of all receipts and expenditures; and shall pay out funds as
authorized by the Executive Board of University Women. Fiscal year for the
treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal
year.
ARTICLE V – EXECUTIVE BOARD
SECTION 1. The Executive Board
The Executive Board shall be composed of the officers, three or more Members-
at-Large, and the chairs of the following committees: nominating, interest
groups, newsletter, directory, web master/newsletter, scholarship, publicity,
and communications.
SECTION 2. The Members-at-Large
The members-at-large shall aid in decision making by the Board and shall
represent the membership.
SECTION 3. The Nominating Chair
The Nominating Chair along with the Executive Board will contact members to
see if they have an interest in becoming a part of the Executive Committee.
Members may also self-nominate themselves for a position. New officers will be
introduced at the Fall Luncheon.
SECTION 4. The Interest Group Chair
The Interest Group Chair shall be responsible for overseeing groups now
established, the organization of new groups, and notifying the heads of
interest groups of the names of members interested in joining their group.
Interest Groups shall be formed according to the interests of the members
in any one year. Plans for interest groups are subject to approval of the
Executive Board.
SECTION 5. The Directory Chair
The Directory Chair shall prepare a directory for electronic distribution
and maintain and update the directory as needed. The directory
will serve as a current roster of all members.
SECTION 6. The Webmaster/Newsletter Chair
The Webmaster/Newsletter Chair shall update and maintain our website
and will assist with the formatting of the newsletter.
SECTION 7. The Scholarship Chair
The Scholarship Chair shall be responsible for working with Bowling Green State
University, gathering names of those students eligible and selecting the
the scholarship winner or winners. The winner or winners will be nontraditional
female students attending Bowling Green State University.
SECTION 8. The Publicity Chair
The Publicity Chair shall be responsible for release of general publicity
concerning events and activities of University Women.
SECTION 9. The Communication Chair
The Communication Chair distributes via e-mail the newsletters, the directory,
and notices of events that are of importance to University Women. She also
maintains communication with the membership as needed. The Communication
Chair will not distribute materials that endorse any political candidate or issue,
religious event, or commercial enterprise.
SECTION 10. Vacancies
A vacancy occurring in any Executive Board position shall be filled by
appointment by the Executive Board.
ARTICLE VI - MEETINGS
SECTION 1. General Meetings
General Meetings shall be as determined by the Executive Board.
SECTION 2. Executive Board Meetings
There shall be at least three meetings of the Executive Board within the term
of office. Special meetings may be called by the Executive Board.
ARTICLE VII – PARLIAMENTARY AUTHORITY
SECTION 1. The rules contained in “Roberts Rules of Order" shall govern the
University Women in all cases to which they are applicable and in
which they are not inconsistent with these By-Laws.
ARTICLE VIII – AMENDMENT
SECTION 1. These By-Laws may be amended at any business meeting of the University
Women by a two-thirds vote of the members present and voting, provided the
proposed amendment has been submitted in writing to the Executive Board and
the membership one month prior to the meeting at which it is to be voted upon.
The most recent board meeting minutes:
University Women of Bowling Green State University--July 9, 2018--Minutes
The meeting was called to order at 7:04 P.M. The following Board Members were present: Barb Sanchez, Karen Johnson, Karen Cota, Mary Ellen Bollenbacher, Mary Joy Burkle, Phyllis Hartwell, Sandy Wicks, Suzanne Fahrer, Susan Winters, Hilde Farrow, Mary Lynn Pozniak, Denise Robins
There is a correction to the May 14, 2018 minutes. An anonymous donor is thinking of donating $1000.00. A motion to approve the minutes was made by Susan Winters and seconded by Sandy Wicks. Treasurer’s Report Expenses: Sign Rental: $60.00 Printing: $136.64 Flyers: $ 28.56 Total: $225.20 Income: $ 1960.00 Checkbook Balance: $ 6,159.28 BGSU Foundation: $48,834.13
Committee Reports:
Communication – Nothing to report.
Directory – Karen Johnson stated that everything has been updated. She asked that members let her know if there are any changes.
Interest Groups – Phyllis Hartwell stated that the Museum Group and the Traveler’s Group are quite large. The Museum docent said she would start another group if there were over 25. It was also stated that the Traveler’s Group does not want to split. It was then decided that the leader of the group would determine how to solve the problem.
Newsletter/Webmaster – Nothing to report
Nominating – Nothing to report as all positions are filled
Publicity – Karen Cota stated that the Garden Tour was given nice publicity. There was coverage in the Sentinel Tribune, The BG Independent, The Blade, WTOL TV and WBGU. In making plans for publicity for the Fall Brunch, Karen said there would be an article in the Sentinel Tribune and the BG Independent which will include contact information about joining University Women. The articles will be in the paper about a week to ten days before the brunch.
Scholarship – Mary Lynn Pozniak stated that the women who will be receiving the two scholarships at the Fall Brunch have been selected but have not yet been informed.
Old Business – There were 190 tickets sold for the Garden Tour this year. There were suggestions made to improve any future Garden Tours presented by Phyllis Hartwell. She suggested that tickets for the tour include the University Women website as well as the logo and UW Business cards should be available and passed out. It was also suggested that there be no other area garden tours scheduled on that day. There was also discussion about holding a Garden Tour every three years.
There was discussion and some suggestions about the letter to be sent to members explaining the reason for the increase in membership dues. September 8, 1994 was the last time there was an increase in dues.
There was discussion about six substantive changes/additions to the Bylaws. It was determined that Susan Winters will write up the changes and send to Suzanne Fahrer who will call for a vote at the Fall Brunch.
New Business – There will be a gathering at Grounds for Thought on Tuesday August 14th at 7:00 P.M. to make table decorations for the Fall Brunch. Board members are asked to bring scissors, glue sticks, and a couple of copies of The Blade including the Sunday comic section for color. Tom Walton is the guest speaker and therefore decorations will center around his career at The Blade newspaper. Sandy has suggested we make paper sacks using The Blade headline along the top edge and then fill each sack with newspaper flowers. Sandy suggested looking into red tablecloths, black placemats and white napkins.
Sandy Wicks also informed the Board Members about The Nest which provides free daycare to women with children who desire to go back to school. It was decided that more information would be needed and that this would be of possible interest to members of UW to volunteer.
Barb Sanchez announced the date of the Holiday Party. It will be on December 14, 2018. UW Membership Applications will be updated to reflect the change in Membership Dues.
The next Board Meeting will be on Monday October 8, 2018 at 7:00 P.M. A motion to adjourn the meeting was made by Hilde Farrow and seconded by Susan Winters.
Respectfully submitted, Mary Ellen Bollenbacher, Secretary