The Most Recent University Women of Bowling Green State University
Board Meeting Minutes
January 12, 2021
University Women of BGSU Board Meeting Minutes
January 12, 2021
Meeting called to order: 7:02 pm
Board Members Present:
Jane Schimpf, Denise Robins, Lee Field-Starks, Susan Winters, Jo Ascunce, Karen Johnson, Barbara Sanchez, Hilde Farrow, Mary Joy Burkle, Cindy Colvin, Karen Cota, Ann Otley, Sandy Wicks, Phyllis Hartwell, Mary Lynn Pozniak, Debbie Newlove, Anne Bullerjahn
Minutes of the 10/26/2020 meeting had been distributed via email. No corrections requested. Motion to approve the 10/26/2020 minutes as written was made by Susan Winters and seconded by Hilde Farrow - motion passed.
Treasurer’s Report:
Hilde Farrow reported the following financial information:
• $8,792.31 - current checking account balance
Committee Reports
Communications:
Denise Robins
• JoAnn Navin is on the Wood County Health Department Board which is very helpful as she is able to provide updates regarding Covid vaccines, etc.
• There was information on the Covid vaccine in the Toledo Blade about the Lucas and Wood County Health Departments and their websites and possible ability to pre-register for the vaccine. • Jo Ascunce forwarded a link in a separate email which was subsequently updated the following day by Jane Schimpf.
Directory:
Karen Johnson - nothing to report
Interest Groups:
Phyllis Hartwell - nothing to report
• Denise Robins mentioned that the book, movie, and genealogy groups were all functioning well using zoom for discussions.
• Mary Lynn Pozniak mentioned that the lunch group met outside in the fall and was hoping to begin meeting again in March or April depending on the weather.
• Someone mentioned that the Knit Wit group was continuing to make hats and scarves and other projects for donation those who need them.
Newsletter/Webmaster
Jo Ascunce reported the following:
• An updated newsletter would be sent with minutes from this meeting in the next week or so. • Reworked the membership form and would like board members to look at it and advise if further revision is needed.
• Requested photos to publish on the website or in the newsletter as well as recommendations of books to read or movies to watch for members.
• Will include information from TMA regarding their remote presentation of the quilt display.
Nominating:
Barbara Sanchez - nothing to report
Publicity:
Karen Cota reported the following:
• Article about UW was in BG Independent News about ability to thrive despite Covid and similar article was published later in the Sentinel-Tribune.
Scholarships:
Mary Lynn Pozniak - nothing to report
Old Business:
Holiday Family Adoption Project:
Ann Bullerjahn reported the following:
• Project was very successful because of the generosity of members.
• Supported five families with 16-17 children and were able to get some kids the gifts of their choice because had $150 per child and $250 per family for groceries.
• Knit Wits provided hats and scarves - mostly “girl” colors, however, most of the kids were boys but families had relatives that could use the hats/scarves.
• Did have an issue with some donations arriving late because of the situation with the USPS but all additional donations received will be given to the Salvation Army.
• Denise Robins mentioned that this information should be included in the newsletter with a list of those who helped with the project.
Other Old Business:
• Sandy Wicks mentioned that the Sews for Health program that is run out of Grounds for Thought was still functioning and the group would be dropping off 1500 masks and extenders to schools in the area after making over 5000 masks and extenders in the spring and summer. Some of those who sew are UW members that she would like to thank in the newsletter. Also mentioned that the group had been recognized by the State of Ohio and received a plaque that is on display at Grounds for Thought.
New Business:
Seminar Idea:
Denise Robins and Barbara Sanchez reported the following:
• Denise and Barbara would like the board to consider a Zoom seminar that would be open to the membership up to 100 participants which is the most Zoom can accommodate at one meeting. • Seminar would be an approximate 30 minute presentation by a psychologist/psychiatrist to discuss dealing with issues related to the Covid pandemic. This would be followed by those attending breaking out into smaller groups to discuss the presentation or to discuss how they have dealt with the issues presented.
• Barbara - would need information on how much money UW could spend for a stipend for the speaker but recognized this would also be determined in part by what the speaker would like to receive. • Barbara - suggested Dr. Eric Nicely who is a retired Psychiatrist and is very knowledgeable and also mentioned that the date for the seminar would be determined by the availability of the speaker and would not conflict with ongoing Interest Group meetings.
• Barbara - If Eric is not available or willing to do the presentation, then she would like suggestions of other speakers with similar background as well as topics we would like the presenter to address. • Hilde Farrow - felt $250 was a reasonable stipend.
• Jane Schimpf - thought group could cap the payment at $300 and then Barbara would negotiate with the presenter.
• Jane - suggested a possible 10 minute Q & A with the speaker after their presentation and before breaking out into groups.
• Hilde - suggested possibly submitting questions for the presenter beforehand or have questions presented in the chat function on Zoom.
• Cindy Colvin - suggested the speaker address re-entry methods after having been isolated for a year or longer.
• Karen Cota - suggested the speaker address the ways we have been changed personally and societally because of the pandemic.
• Barbara - suggested the speaker address how to continue getting along when only seeing the same people over the course of the pandemic.
Motion to move ahead with setting up an online Zoom seminar for UW membership with a speaker/ presenter who will discuss the psychological issues associated with ongoing pandemic and includes offering up to a $300 stipend to the speaker/presenter was made by Barbara Sanchez and seconded by Susan Winters - motion passed
Related issues:
• Denise Robins mentioned that she would like to practice how to get into break out groups on Zoom so it goes smoothly during the Seminar/Presentation so she will be sending a Zoom meeting link to all board members in the next week and asked all who could attend to join the meeting and practice how to break out into groups.
• Jane Schimpf indicated a concern over who would lead the break out groups and asked that board members in a group step up to lead their group.
• Barbara Sanchez again requested suggestions for speakers/presenters if Dr. Nicely declines. • Cindy Colvin suggested three or four names of psychologists/psychiatrists.
• Barbara will email the board members once the speaker, date, and fee are determined for the Seminar. • Jane asked that board members send emails to Denise or Barbara with questions and/or topic suggestions and felt the Seminar was a great way to engage members who are currently not able to attend their interest groups.
Other Business:
• Denise Robins mentioned that Wanda Rich, a UW member, had died and wondered if it was okay to send notice to the membership.
• Jo Ascunce reminded us that there is an “In Memoriam” section on the UW web page so sending a notice is okay.
Next Board Meeting:
• Jane Schimpf suggested holding another board meeting in late April or early May, 2021. May consider a Seminar follow up meeting before then if it is deemed necessary.
Meeting Adjourned: 7:50 pm
January 12, 2021
Meeting called to order: 7:02 pm
Board Members Present:
Jane Schimpf, Denise Robins, Lee Field-Starks, Susan Winters, Jo Ascunce, Karen Johnson, Barbara Sanchez, Hilde Farrow, Mary Joy Burkle, Cindy Colvin, Karen Cota, Ann Otley, Sandy Wicks, Phyllis Hartwell, Mary Lynn Pozniak, Debbie Newlove, Anne Bullerjahn
Minutes of the 10/26/2020 meeting had been distributed via email. No corrections requested. Motion to approve the 10/26/2020 minutes as written was made by Susan Winters and seconded by Hilde Farrow - motion passed.
Treasurer’s Report:
Hilde Farrow reported the following financial information:
• $8,792.31 - current checking account balance
Committee Reports
Communications:
Denise Robins
• JoAnn Navin is on the Wood County Health Department Board which is very helpful as she is able to provide updates regarding Covid vaccines, etc.
• There was information on the Covid vaccine in the Toledo Blade about the Lucas and Wood County Health Departments and their websites and possible ability to pre-register for the vaccine. • Jo Ascunce forwarded a link in a separate email which was subsequently updated the following day by Jane Schimpf.
Directory:
Karen Johnson - nothing to report
Interest Groups:
Phyllis Hartwell - nothing to report
• Denise Robins mentioned that the book, movie, and genealogy groups were all functioning well using zoom for discussions.
• Mary Lynn Pozniak mentioned that the lunch group met outside in the fall and was hoping to begin meeting again in March or April depending on the weather.
• Someone mentioned that the Knit Wit group was continuing to make hats and scarves and other projects for donation those who need them.
Newsletter/Webmaster
Jo Ascunce reported the following:
• An updated newsletter would be sent with minutes from this meeting in the next week or so. • Reworked the membership form and would like board members to look at it and advise if further revision is needed.
• Requested photos to publish on the website or in the newsletter as well as recommendations of books to read or movies to watch for members.
• Will include information from TMA regarding their remote presentation of the quilt display.
Nominating:
Barbara Sanchez - nothing to report
Publicity:
Karen Cota reported the following:
• Article about UW was in BG Independent News about ability to thrive despite Covid and similar article was published later in the Sentinel-Tribune.
Scholarships:
Mary Lynn Pozniak - nothing to report
Old Business:
Holiday Family Adoption Project:
Ann Bullerjahn reported the following:
• Project was very successful because of the generosity of members.
• Supported five families with 16-17 children and were able to get some kids the gifts of their choice because had $150 per child and $250 per family for groceries.
• Knit Wits provided hats and scarves - mostly “girl” colors, however, most of the kids were boys but families had relatives that could use the hats/scarves.
• Did have an issue with some donations arriving late because of the situation with the USPS but all additional donations received will be given to the Salvation Army.
• Denise Robins mentioned that this information should be included in the newsletter with a list of those who helped with the project.
Other Old Business:
• Sandy Wicks mentioned that the Sews for Health program that is run out of Grounds for Thought was still functioning and the group would be dropping off 1500 masks and extenders to schools in the area after making over 5000 masks and extenders in the spring and summer. Some of those who sew are UW members that she would like to thank in the newsletter. Also mentioned that the group had been recognized by the State of Ohio and received a plaque that is on display at Grounds for Thought.
New Business:
Seminar Idea:
Denise Robins and Barbara Sanchez reported the following:
• Denise and Barbara would like the board to consider a Zoom seminar that would be open to the membership up to 100 participants which is the most Zoom can accommodate at one meeting. • Seminar would be an approximate 30 minute presentation by a psychologist/psychiatrist to discuss dealing with issues related to the Covid pandemic. This would be followed by those attending breaking out into smaller groups to discuss the presentation or to discuss how they have dealt with the issues presented.
• Barbara - would need information on how much money UW could spend for a stipend for the speaker but recognized this would also be determined in part by what the speaker would like to receive. • Barbara - suggested Dr. Eric Nicely who is a retired Psychiatrist and is very knowledgeable and also mentioned that the date for the seminar would be determined by the availability of the speaker and would not conflict with ongoing Interest Group meetings.
• Barbara - If Eric is not available or willing to do the presentation, then she would like suggestions of other speakers with similar background as well as topics we would like the presenter to address. • Hilde Farrow - felt $250 was a reasonable stipend.
• Jane Schimpf - thought group could cap the payment at $300 and then Barbara would negotiate with the presenter.
• Jane - suggested a possible 10 minute Q & A with the speaker after their presentation and before breaking out into groups.
• Hilde - suggested possibly submitting questions for the presenter beforehand or have questions presented in the chat function on Zoom.
• Cindy Colvin - suggested the speaker address re-entry methods after having been isolated for a year or longer.
• Karen Cota - suggested the speaker address the ways we have been changed personally and societally because of the pandemic.
• Barbara - suggested the speaker address how to continue getting along when only seeing the same people over the course of the pandemic.
Motion to move ahead with setting up an online Zoom seminar for UW membership with a speaker/ presenter who will discuss the psychological issues associated with ongoing pandemic and includes offering up to a $300 stipend to the speaker/presenter was made by Barbara Sanchez and seconded by Susan Winters - motion passed
Related issues:
• Denise Robins mentioned that she would like to practice how to get into break out groups on Zoom so it goes smoothly during the Seminar/Presentation so she will be sending a Zoom meeting link to all board members in the next week and asked all who could attend to join the meeting and practice how to break out into groups.
• Jane Schimpf indicated a concern over who would lead the break out groups and asked that board members in a group step up to lead their group.
• Barbara Sanchez again requested suggestions for speakers/presenters if Dr. Nicely declines. • Cindy Colvin suggested three or four names of psychologists/psychiatrists.
• Barbara will email the board members once the speaker, date, and fee are determined for the Seminar. • Jane asked that board members send emails to Denise or Barbara with questions and/or topic suggestions and felt the Seminar was a great way to engage members who are currently not able to attend their interest groups.
Other Business:
• Denise Robins mentioned that Wanda Rich, a UW member, had died and wondered if it was okay to send notice to the membership.
• Jo Ascunce reminded us that there is an “In Memoriam” section on the UW web page so sending a notice is okay.
Next Board Meeting:
• Jane Schimpf suggested holding another board meeting in late April or early May, 2021. May consider a Seminar follow up meeting before then if it is deemed necessary.
Meeting Adjourned: 7:50 pm
Congratulations to Julie Every! She found the January hidden picture and contacted Jo Ascunce to win a prize!
Be the next winner February 2021 as you read through the many great pieces of information in the UW Webpages.
Be the next winner February 2021 as you read through the many great pieces of information in the UW Webpages.
University Women of BGSU
Financial Report 10/26/2020
Foundation Report from July 2019:
Market Value: $49,888.95
Spending Account $7,501.34
The report for 2019/2020 has not yet been received.
Expenses since July 2020:
Copy shop $287.00
Stamps/Misc. $165.85
Copies $ 61.38
Foundation/Scholarship $4,000.00
-------------
Total: $4,514.23
I deposited $ 3,260.00 in Dues
Donation for the Foundation were $4,695.00
Our current balance in checking is $ 8,795.31
That includes a donation from a
Member of the Knit Wit group of $200.00
MMDA $1103.00
Hilde Farrow. Treasurer
Financial Report 10/26/2020
Foundation Report from July 2019:
Market Value: $49,888.95
Spending Account $7,501.34
The report for 2019/2020 has not yet been received.
Expenses since July 2020:
Copy shop $287.00
Stamps/Misc. $165.85
Copies $ 61.38
Foundation/Scholarship $4,000.00
-------------
Total: $4,514.23
I deposited $ 3,260.00 in Dues
Donation for the Foundation were $4,695.00
Our current balance in checking is $ 8,795.31
That includes a donation from a
Member of the Knit Wit group of $200.00
MMDA $1103.00
Hilde Farrow. Treasurer
UNIVERSITY WOMEN OF BOWLING GREEN STATE UNIVERSITY
BY-LAWS
(REVISED AUGUST, 2018)
ARTICLE I – NAME
SECTION 1. The name of this association shall be the University Women of Bowling
Green State University.
ARTICLE II - OBJECTIVES
SECTION 1. The objectives of the University Women shall be to encourage a friendly and
cooperative spirit within its diverse membership and to foster a continuing
interest in the university and the community. University Women does not
endorse or publicize any political candidate or issue.
ARTICLE III – MEMBERSHIP AND DUES
SECTION 1. Membership
Members shall be women who are interested in promoting and fostering an
interest in Bowling Green State University and its surrounding communities.
Honorary memberships will be extended to the president of the university, if
female, or to the female spouse of the president and to the mayor of Bowling
Green, if female, or to the female spouse of the mayor.
SECTION 2. Dues
All members shall pay annual dues as established by the
Executive Board. All members are responsible for paying any interest
group dues for the interest groups they wish to join.
ARTICLE IV – OFFICERS
SECTION 1. Officers
The officers of the University Women shall be a President, a President-Elect,
a Vice President, a Secretary, and a Treasurer. These officers shall take office
the day following the Spring Commencement in May and serve until
their successors are named. All officers shall be dues paying members.
SECTION 2. The President
The President shall preside at all general meetings of the University Women,
shall be a member ex officio of all committees, and shall appoint special
committees as needed. She shall perform all other duties pertaining
to the office.
SECTION 3. The President-Elect
The President-Elect succeeds to the office of President the year immediately
following her election as President-Elect. She shall do whatever necessary to
orient herself to the duties of the office.
SECTION 4. The Vice President
The Vice President shall act as aide to the President and shall perform the duties
of the President in the absence of that officer. In the event the President is
unable to complete her term of office, the Vice President shall succeed to
the office of President.
SECTION 5. The Secretary
The Secretary shall keep an accurate record of all general, special and Executive
Board meetings of the University Women and shall perform such other
duties as may be delegated to her.
SECTION 6. The Treasurer
The Treasurer shall receive all monies of the University Women; shall keep an
accurate record of all receipts and expenditures; and shall pay out funds as
authorized by the Executive Board of University Women. Fiscal year for the
treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal
year.
ARTICLE V – EXECUTIVE BOARD
SECTION 1. The Executive Board
The Executive Board shall be composed of the officers, three or more Members-
at-Large, and the chairs of the following committees: nominating, interest
groups, newsletter, directory, web master/newsletter, scholarship, publicity,
and communications.
SECTION 2. The Members-at-Large
The members-at-large shall aid in decision making by the Board and shall
represent the membership.
SECTION 3. The Nominating Chair
The Nominating Chair along with the Executive Board will contact members to
see if they have an interest in becoming a part of the Executive Committee.
Members may also self-nominate themselves for a position. New officers will be
introduced at the Fall Luncheon.
SECTION 4. The Interest Group Chair
The Interest Group Chair shall be responsible for overseeing groups now
established, the organization of new groups, and notifying the heads of
interest groups of the names of members interested in joining their group.
Interest Groups shall be formed according to the interests of the members
in any one year. Plans for interest groups are subject to approval of the
Executive Board.
SECTION 5. The Directory Chair
The Directory Chair shall prepare a directory for electronic distribution
and maintain and update the directory as needed. The directory
will serve as a current roster of all members.
SECTION 6. The Webmaster/Newsletter Chair
The Webmaster/Newsletter Chair shall update and maintain our website
and will assist with the formatting of the newsletter.
SECTION 7. The Scholarship Chair
The Scholarship Chair shall be responsible for working with Bowling Green State
University, gathering names of those students eligible and selecting the
the scholarship winner or winners. The winner or winners will be nontraditional
female students attending Bowling Green State University.
SECTION 8. The Publicity Chair
The Publicity Chair shall be responsible for release of general publicity
concerning events and activities of University Women.
SECTION 9. The Communication Chair
The Communication Chair distributes via e-mail the newsletters, the directory,
and notices of events that are of importance to University Women. She also
maintains communication with the membership as needed. The Communication
Chair will not distribute materials that endorse any political candidate or issue,
religious event, or commercial enterprise.
SECTION 10. Vacancies
A vacancy occurring in any Executive Board position shall be filled by
appointment by the Executive Board.
ARTICLE VI - MEETINGS
SECTION 1. General Meetings
General Meetings shall be as determined by the Executive Board.
SECTION 2. Executive Board Meetings
There shall be at least three meetings of the Executive Board within the term
of office. Special meetings may be called by the Executive Board.
ARTICLE VII – PARLIAMENTARY AUTHORITY
SECTION 1. The rules contained in “Roberts Rules of Order"
Roberts Rules of Order shall govern the University Women in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE VIII – AMENDMENT
SECTION 1. Amendment to the By-Laws
These By-Laws may be amended at any business meeting of the University Women by a two-thirds vote of the members present and voting, provided the proposed amendment has been submitted in writing to the Executive Board and the membership one month prior to the meeting at which it is to be voted upon.
BY-LAWS
(REVISED AUGUST, 2018)
ARTICLE I – NAME
SECTION 1. The name of this association shall be the University Women of Bowling
Green State University.
ARTICLE II - OBJECTIVES
SECTION 1. The objectives of the University Women shall be to encourage a friendly and
cooperative spirit within its diverse membership and to foster a continuing
interest in the university and the community. University Women does not
endorse or publicize any political candidate or issue.
ARTICLE III – MEMBERSHIP AND DUES
SECTION 1. Membership
Members shall be women who are interested in promoting and fostering an
interest in Bowling Green State University and its surrounding communities.
Honorary memberships will be extended to the president of the university, if
female, or to the female spouse of the president and to the mayor of Bowling
Green, if female, or to the female spouse of the mayor.
SECTION 2. Dues
All members shall pay annual dues as established by the
Executive Board. All members are responsible for paying any interest
group dues for the interest groups they wish to join.
ARTICLE IV – OFFICERS
SECTION 1. Officers
The officers of the University Women shall be a President, a President-Elect,
a Vice President, a Secretary, and a Treasurer. These officers shall take office
the day following the Spring Commencement in May and serve until
their successors are named. All officers shall be dues paying members.
SECTION 2. The President
The President shall preside at all general meetings of the University Women,
shall be a member ex officio of all committees, and shall appoint special
committees as needed. She shall perform all other duties pertaining
to the office.
SECTION 3. The President-Elect
The President-Elect succeeds to the office of President the year immediately
following her election as President-Elect. She shall do whatever necessary to
orient herself to the duties of the office.
SECTION 4. The Vice President
The Vice President shall act as aide to the President and shall perform the duties
of the President in the absence of that officer. In the event the President is
unable to complete her term of office, the Vice President shall succeed to
the office of President.
SECTION 5. The Secretary
The Secretary shall keep an accurate record of all general, special and Executive
Board meetings of the University Women and shall perform such other
duties as may be delegated to her.
SECTION 6. The Treasurer
The Treasurer shall receive all monies of the University Women; shall keep an
accurate record of all receipts and expenditures; and shall pay out funds as
authorized by the Executive Board of University Women. Fiscal year for the
treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal
year.
ARTICLE V – EXECUTIVE BOARD
SECTION 1. The Executive Board
The Executive Board shall be composed of the officers, three or more Members-
at-Large, and the chairs of the following committees: nominating, interest
groups, newsletter, directory, web master/newsletter, scholarship, publicity,
and communications.
SECTION 2. The Members-at-Large
The members-at-large shall aid in decision making by the Board and shall
represent the membership.
SECTION 3. The Nominating Chair
The Nominating Chair along with the Executive Board will contact members to
see if they have an interest in becoming a part of the Executive Committee.
Members may also self-nominate themselves for a position. New officers will be
introduced at the Fall Luncheon.
SECTION 4. The Interest Group Chair
The Interest Group Chair shall be responsible for overseeing groups now
established, the organization of new groups, and notifying the heads of
interest groups of the names of members interested in joining their group.
Interest Groups shall be formed according to the interests of the members
in any one year. Plans for interest groups are subject to approval of the
Executive Board.
SECTION 5. The Directory Chair
The Directory Chair shall prepare a directory for electronic distribution
and maintain and update the directory as needed. The directory
will serve as a current roster of all members.
SECTION 6. The Webmaster/Newsletter Chair
The Webmaster/Newsletter Chair shall update and maintain our website
and will assist with the formatting of the newsletter.
SECTION 7. The Scholarship Chair
The Scholarship Chair shall be responsible for working with Bowling Green State
University, gathering names of those students eligible and selecting the
the scholarship winner or winners. The winner or winners will be nontraditional
female students attending Bowling Green State University.
SECTION 8. The Publicity Chair
The Publicity Chair shall be responsible for release of general publicity
concerning events and activities of University Women.
SECTION 9. The Communication Chair
The Communication Chair distributes via e-mail the newsletters, the directory,
and notices of events that are of importance to University Women. She also
maintains communication with the membership as needed. The Communication
Chair will not distribute materials that endorse any political candidate or issue,
religious event, or commercial enterprise.
SECTION 10. Vacancies
A vacancy occurring in any Executive Board position shall be filled by
appointment by the Executive Board.
ARTICLE VI - MEETINGS
SECTION 1. General Meetings
General Meetings shall be as determined by the Executive Board.
SECTION 2. Executive Board Meetings
There shall be at least three meetings of the Executive Board within the term
of office. Special meetings may be called by the Executive Board.
ARTICLE VII – PARLIAMENTARY AUTHORITY
SECTION 1. The rules contained in “Roberts Rules of Order"
Roberts Rules of Order shall govern the University Women in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE VIII – AMENDMENT
SECTION 1. Amendment to the By-Laws
These By-Laws may be amended at any business meeting of the University Women by a two-thirds vote of the members present and voting, provided the proposed amendment has been submitted in writing to the Executive Board and the membership one month prior to the meeting at which it is to be voted upon.