The Most Recent University Women of Bowling Green State University
Board Meeting Minutes
University Women of BGSU Board Meeting Minutes
May 11, 2021
Meeting called to order: 7:05 pm
Board Members Present:
Jane Schimpf, Lee Field-Starks, Susan Winters, Karen Johnson, Barbara Sanchez, Hilde Farrow, Mary Joy Burkle, Karen Cota, Ann Otley, Sandy Wicks, Phyllis Hartwell, Debbie Newlove
Minutes of the 01/12/2021 meeting had been distributed via email. No corrections requested.
Motion to approve the 01/12/2021 minutes as written was made by Susan Winters and seconded by Ann Otley - motion passed.
Treasurer’s Report:
Hilde Farrow reported the following financial information:
• $9664.46 - combined checking and money market account balance
• check for $53.19 written to Barb Sanchez - reimbursement for gift card and card for seminar speaker
• check for $158 to Jo Ascunce - payment for domain name for two years
Motion to approve the Treasurer’s report made by Barb Sanchez and seconded by Mary Joy Burkle - motion passed
Committee Reports
Communications:
Denise Robins absent - no report
Directory:
Karen Johnson reported the following:
• 165 members - Wanda Rich, Nancy Mancuso, and Ilse Thomas have passed away this year
• Please let her know if there is anyone who is no longer a member so they are removed form the directory for next year and information is not sent to them any longer
• Barb Sanchez mentioned that Denise Robins should also be informed so they are removed from the email distribution list as well
• Some discussion about providing membership forms at the luncheon or sending to members via mail
• Karen said membership forms being sent in mail helped a lot last year
Interest Groups:
Phyllis Hartwell reported the following:
• All groups remain the same for next year and nothing new to report on her end
• It was again mentioned that the book, movie, and genealogy groups were all functioning well using zoom for discussions.
• It was mentioned that the lunch group met outside in April and the plan was to meet again at City Park outside in May
• It was mentioned that many groups worked hard to stay in touch over the winter (Knit Wits, etc.)
• Lee Field-Starks mentioned the possibility of starting a new group in the fall where a group attends an arts function at BGSU once per month - art show, theater presentation, music presentation, etc. Many of the events are free and open to the public, but the bigger productions (orchestra, musicals, etc) may require an $8-$10 ticket. However, the number of people who can attend presentations may still be limited so it may depend on BGSU’s stance on gatherings once classes have started. Lee agreed to research the situation and lead the group if attending productions is allowed.
Newsletter/Webmaster
Jo Ascunce absent - no report
Nominating:
Barbara Sanchez asked to wait for “New Business” to make her report
Publicity:
Karen Cota reported the following:
• Once information about the brunch is determined, she will advise the local news outlets accordingly
Scholarships:
Mary Lynn Pozniak absent - nothing to report
Old Business:
Seminar:
• Jane Schimpf thanked Barb Sanchez and Denise Robins for their work on organizing and presenting the Seminar on the psychological issues of dealing with the ongoing pandemic and other related topics such as re-emerging after being vaccinated.
• Barb Sanchez mentioned that it went well, about 50 people participated, and they were pleased with the guest speaker because she had experience with the topic and could answer questions asked.
• Barb also mentioned that Zoom went well as did the break-out sessions during the Zoom call
New Business:
Fall Brunch:
• Jane Schimpf said she was hopeful that UW would be able to have a brunch this year
• Jane said that the Atrium at the Veterans Building at City Park is booked and can accommodate up to 250 people both inside and outside the building
• Jane asked for thoughts on whether it should be a Pot Luck or BYO Lunch or a catered Box Lunch that would have to be paid for in advance of the brunch
• Karen Cota mentioned that rules on Pot Lucks or buffets may not have been relaxed by then and Jane Schimpf agreed that the Box Lunch is probably the better idea
• Hilde Farrow that an invitation can be sent out with the letter from Jane and the registration form once there is an idea of the cost of the catered lunch because it will have to be paid for beforehand
• Sandy Wicks asked if it was possible to use a couple of local restaurants or just one and the response was that just one would keep it from getting too complicated
• Several local restaurants were mentioned - Q’Doba, Panera, Sunset Bistro, etc.
• All felt cost of $15-$20 is a good price point for the lunch
• Hilde asked what the date is - it is 08/28/2021 beginning at 10:00 am - question about whether to get breakfast or lunch food
• Barb Sanchez said to tell the restaurant it is a brunch and they would provide ideas for this and she also agreed to have a committee to handle the catering with bottled water and coffee with creamers and sugar packets, etc.
• Brunch food committee will be Barb Sanchez, Mary Joy Burkle, Susan Winters, Sandy Wicks, & Karen Johnson
• Karen Johnson will contact Rodney Rogers office to invite hm to speak
• Barb Sanchez proposed an idea for the theme of “Making Up For Lost time” where each table represents the things that were able to continue during the pandemic such as the book and movie groups and the Christmas Baskets, etc. and other tables represent the things that were missed during the pandemic such as the Christmas Party, the event at Arlyn’s Good Beer, etc.
• Also need a speaker or entertainment and Mary Joy Burkle said she liked the idea of an up-beat, entertaining musical group
• Several people mentioned that they knew people in groups and might be able to reach out to determine availability of a professional or even a student group
• Nate Kester’s Jazz Combo was supposed to be at the Arlyn’s event that was canceled
• Jane Schimpf asked people to think about it and send ideas to a music committee
• Susan Winters agreed to handle the raffle and auction with help since it is a good money maker
• Jane Schimpf spoke about the letter which would include a tear-off for the brunch as well as the membership form and also put info on the web page
• Karen Cota mentioned there might be some people not willing to come to the brunch after a year of not going anywhere
• Someone mentioned that the letter will have to explain that as many as three checks will have to be written - membership fee, donation to the scholarship fund, and lunch payment
• Karen Johnson asked about a date for getting the letter out to people - if sent too soon, people forget
• Jane Schimpf said possibly by July 15 to August 1 with a request to send responses by no later than 8/15 so have all the required information for the restaurant
Board Membership/Nominating:
• Barb Sanchez asked if all would be willing to stay in their current positions. If so the only position needed would be a new Vice President
• Jane Schimpf will stay on as President for 2021-22, Cindy Colvin will be the Past-President for 2021-22, and Ann Otley will be the President-Elect for 2021-22
• All other positions agreed to stay on for 2021-22 and Barb will check with Mary Lynn Pozniak about whether or not she would stay on as the Scholarship Committee Chairperson
Next Board Meeting:
• Jane Schimpf asked for dates for the next meeting
• Barb Sanchez suggested holding another board meeting in late June or early July to get the information together for the mailing
• there was discussion of dates with all agreeing on Thursday, July 8th at 7:00 pm at Jane Schimpf’s home
Meeting Adjourned: 8:00 pm
May 11, 2021
Meeting called to order: 7:05 pm
Board Members Present:
Jane Schimpf, Lee Field-Starks, Susan Winters, Karen Johnson, Barbara Sanchez, Hilde Farrow, Mary Joy Burkle, Karen Cota, Ann Otley, Sandy Wicks, Phyllis Hartwell, Debbie Newlove
Minutes of the 01/12/2021 meeting had been distributed via email. No corrections requested.
Motion to approve the 01/12/2021 minutes as written was made by Susan Winters and seconded by Ann Otley - motion passed.
Treasurer’s Report:
Hilde Farrow reported the following financial information:
• $9664.46 - combined checking and money market account balance
• check for $53.19 written to Barb Sanchez - reimbursement for gift card and card for seminar speaker
• check for $158 to Jo Ascunce - payment for domain name for two years
Motion to approve the Treasurer’s report made by Barb Sanchez and seconded by Mary Joy Burkle - motion passed
Committee Reports
Communications:
Denise Robins absent - no report
Directory:
Karen Johnson reported the following:
• 165 members - Wanda Rich, Nancy Mancuso, and Ilse Thomas have passed away this year
• Please let her know if there is anyone who is no longer a member so they are removed form the directory for next year and information is not sent to them any longer
• Barb Sanchez mentioned that Denise Robins should also be informed so they are removed from the email distribution list as well
• Some discussion about providing membership forms at the luncheon or sending to members via mail
• Karen said membership forms being sent in mail helped a lot last year
Interest Groups:
Phyllis Hartwell reported the following:
• All groups remain the same for next year and nothing new to report on her end
• It was again mentioned that the book, movie, and genealogy groups were all functioning well using zoom for discussions.
• It was mentioned that the lunch group met outside in April and the plan was to meet again at City Park outside in May
• It was mentioned that many groups worked hard to stay in touch over the winter (Knit Wits, etc.)
• Lee Field-Starks mentioned the possibility of starting a new group in the fall where a group attends an arts function at BGSU once per month - art show, theater presentation, music presentation, etc. Many of the events are free and open to the public, but the bigger productions (orchestra, musicals, etc) may require an $8-$10 ticket. However, the number of people who can attend presentations may still be limited so it may depend on BGSU’s stance on gatherings once classes have started. Lee agreed to research the situation and lead the group if attending productions is allowed.
Newsletter/Webmaster
Jo Ascunce absent - no report
Nominating:
Barbara Sanchez asked to wait for “New Business” to make her report
Publicity:
Karen Cota reported the following:
• Once information about the brunch is determined, she will advise the local news outlets accordingly
Scholarships:
Mary Lynn Pozniak absent - nothing to report
Old Business:
Seminar:
• Jane Schimpf thanked Barb Sanchez and Denise Robins for their work on organizing and presenting the Seminar on the psychological issues of dealing with the ongoing pandemic and other related topics such as re-emerging after being vaccinated.
• Barb Sanchez mentioned that it went well, about 50 people participated, and they were pleased with the guest speaker because she had experience with the topic and could answer questions asked.
• Barb also mentioned that Zoom went well as did the break-out sessions during the Zoom call
New Business:
Fall Brunch:
• Jane Schimpf said she was hopeful that UW would be able to have a brunch this year
• Jane said that the Atrium at the Veterans Building at City Park is booked and can accommodate up to 250 people both inside and outside the building
• Jane asked for thoughts on whether it should be a Pot Luck or BYO Lunch or a catered Box Lunch that would have to be paid for in advance of the brunch
• Karen Cota mentioned that rules on Pot Lucks or buffets may not have been relaxed by then and Jane Schimpf agreed that the Box Lunch is probably the better idea
• Hilde Farrow that an invitation can be sent out with the letter from Jane and the registration form once there is an idea of the cost of the catered lunch because it will have to be paid for beforehand
• Sandy Wicks asked if it was possible to use a couple of local restaurants or just one and the response was that just one would keep it from getting too complicated
• Several local restaurants were mentioned - Q’Doba, Panera, Sunset Bistro, etc.
• All felt cost of $15-$20 is a good price point for the lunch
• Hilde asked what the date is - it is 08/28/2021 beginning at 10:00 am - question about whether to get breakfast or lunch food
• Barb Sanchez said to tell the restaurant it is a brunch and they would provide ideas for this and she also agreed to have a committee to handle the catering with bottled water and coffee with creamers and sugar packets, etc.
• Brunch food committee will be Barb Sanchez, Mary Joy Burkle, Susan Winters, Sandy Wicks, & Karen Johnson
• Karen Johnson will contact Rodney Rogers office to invite hm to speak
• Barb Sanchez proposed an idea for the theme of “Making Up For Lost time” where each table represents the things that were able to continue during the pandemic such as the book and movie groups and the Christmas Baskets, etc. and other tables represent the things that were missed during the pandemic such as the Christmas Party, the event at Arlyn’s Good Beer, etc.
• Also need a speaker or entertainment and Mary Joy Burkle said she liked the idea of an up-beat, entertaining musical group
• Several people mentioned that they knew people in groups and might be able to reach out to determine availability of a professional or even a student group
• Nate Kester’s Jazz Combo was supposed to be at the Arlyn’s event that was canceled
• Jane Schimpf asked people to think about it and send ideas to a music committee
• Susan Winters agreed to handle the raffle and auction with help since it is a good money maker
• Jane Schimpf spoke about the letter which would include a tear-off for the brunch as well as the membership form and also put info on the web page
• Karen Cota mentioned there might be some people not willing to come to the brunch after a year of not going anywhere
• Someone mentioned that the letter will have to explain that as many as three checks will have to be written - membership fee, donation to the scholarship fund, and lunch payment
• Karen Johnson asked about a date for getting the letter out to people - if sent too soon, people forget
• Jane Schimpf said possibly by July 15 to August 1 with a request to send responses by no later than 8/15 so have all the required information for the restaurant
Board Membership/Nominating:
• Barb Sanchez asked if all would be willing to stay in their current positions. If so the only position needed would be a new Vice President
• Jane Schimpf will stay on as President for 2021-22, Cindy Colvin will be the Past-President for 2021-22, and Ann Otley will be the President-Elect for 2021-22
• All other positions agreed to stay on for 2021-22 and Barb will check with Mary Lynn Pozniak about whether or not she would stay on as the Scholarship Committee Chairperson
Next Board Meeting:
• Jane Schimpf asked for dates for the next meeting
• Barb Sanchez suggested holding another board meeting in late June or early July to get the information together for the mailing
• there was discussion of dates with all agreeing on Thursday, July 8th at 7:00 pm at Jane Schimpf’s home
Meeting Adjourned: 8:00 pm
UNIVERSITY WOMEN OF BOWLING GREEN STATE UNIVERSITY
BY-LAWS
(REVISED AUGUST, 2018)
ARTICLE I – NAME
SECTION 1. The name of this association shall be the University Women of Bowling
Green State University.
ARTICLE II - OBJECTIVES
SECTION 1. The objectives of the University Women shall be to encourage a friendly and
cooperative spirit within its diverse membership and to foster a continuing
interest in the university and the community. University Women does not
endorse or publicize any political candidate or issue.
ARTICLE III – MEMBERSHIP AND DUES
SECTION 1. Membership
Members shall be women who are interested in promoting and fostering an
interest in Bowling Green State University and its surrounding communities.
Honorary memberships will be extended to the president of the university, if
female, or to the female spouse of the president and to the mayor of Bowling
Green, if female, or to the female spouse of the mayor.
SECTION 2. Dues
All members shall pay annual dues as established by the
Executive Board. All members are responsible for paying any interest
group dues for the interest groups they wish to join.
ARTICLE IV – OFFICERS
SECTION 1. Officers
The officers of the University Women shall be a President, a President-Elect,
a Vice President, a Secretary, and a Treasurer. These officers shall take office
the day following the Spring Commencement in May and serve until
their successors are named. All officers shall be dues paying members.
SECTION 2. The President
The President shall preside at all general meetings of the University Women,
shall be a member ex officio of all committees, and shall appoint special
committees as needed. She shall perform all other duties pertaining
to the office.
SECTION 3. The President-Elect
The President-Elect succeeds to the office of President the year immediately
following her election as President-Elect. She shall do whatever necessary to
orient herself to the duties of the office.
SECTION 4. The Vice President
The Vice President shall act as aide to the President and shall perform the duties
of the President in the absence of that officer. In the event the President is
unable to complete her term of office, the Vice President shall succeed to
the office of President.
SECTION 5. The Secretary
The Secretary shall keep an accurate record of all general, special and Executive
Board meetings of the University Women and shall perform such other
duties as may be delegated to her.
SECTION 6. The Treasurer
The Treasurer shall receive all monies of the University Women; shall keep an
accurate record of all receipts and expenditures; and shall pay out funds as
authorized by the Executive Board of University Women. Fiscal year for the
treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal
year.
ARTICLE V – EXECUTIVE BOARD
SECTION 1. The Executive Board
The Executive Board shall be composed of the officers, three or more Members-
at-Large, and the chairs of the following committees: nominating, interest
groups, newsletter, directory, web master/newsletter, scholarship, publicity,
and communications.
SECTION 2. The Members-at-Large
The members-at-large shall aid in decision making by the Board and shall
represent the membership.
SECTION 3. The Nominating Chair
The Nominating Chair along with the Executive Board will contact members to
see if they have an interest in becoming a part of the Executive Committee.
Members may also self-nominate themselves for a position. New officers will be
introduced at the Fall Luncheon.
SECTION 4. The Interest Group Chair
The Interest Group Chair shall be responsible for overseeing groups now
established, the organization of new groups, and notifying the heads of
interest groups of the names of members interested in joining their group.
Interest Groups shall be formed according to the interests of the members
in any one year. Plans for interest groups are subject to approval of the
Executive Board.
SECTION 5. The Directory Chair
The Directory Chair shall prepare a directory for electronic distribution
and maintain and update the directory as needed. The directory
will serve as a current roster of all members.
SECTION 6. The Webmaster/Newsletter Chair
The Webmaster/Newsletter Chair shall update and maintain our website
and will assist with the formatting of the newsletter.
SECTION 7. The Scholarship Chair
The Scholarship Chair shall be responsible for working with Bowling Green State
University, gathering names of those students eligible and selecting the
the scholarship winner or winners. The winner or winners will be nontraditional
female students attending Bowling Green State University.
SECTION 8. The Publicity Chair
The Publicity Chair shall be responsible for release of general publicity
concerning events and activities of University Women.
SECTION 9. The Communication Chair
The Communication Chair distributes via e-mail the newsletters, the directory,
and notices of events that are of importance to University Women. She also
maintains communication with the membership as needed. The Communication
Chair will not distribute materials that endorse any political candidate or issue,
religious event, or commercial enterprise.
SECTION 10. Vacancies
A vacancy occurring in any Executive Board position shall be filled by
appointment by the Executive Board.
ARTICLE VI - MEETINGS
SECTION 1. General Meetings
General Meetings shall be as determined by the Executive Board.
SECTION 2. Executive Board Meetings
There shall be at least three meetings of the Executive Board within the term
of office. Special meetings may be called by the Executive Board.
ARTICLE VII – PARLIAMENTARY AUTHORITY
SECTION 1. The rules contained in “Roberts Rules of Order"
Roberts Rules of Order shall govern the University Women in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE VIII – AMENDMENT
SECTION 1. Amendment to the By-Laws
These By-Laws may be amended at any business meeting of the University Women by a two-thirds vote of the members present and voting, provided the proposed amendment has been submitted in writing to the Executive Board and the membership one month prior to the meeting at which it is to be voted upon.
BY-LAWS
(REVISED AUGUST, 2018)
ARTICLE I – NAME
SECTION 1. The name of this association shall be the University Women of Bowling
Green State University.
ARTICLE II - OBJECTIVES
SECTION 1. The objectives of the University Women shall be to encourage a friendly and
cooperative spirit within its diverse membership and to foster a continuing
interest in the university and the community. University Women does not
endorse or publicize any political candidate or issue.
ARTICLE III – MEMBERSHIP AND DUES
SECTION 1. Membership
Members shall be women who are interested in promoting and fostering an
interest in Bowling Green State University and its surrounding communities.
Honorary memberships will be extended to the president of the university, if
female, or to the female spouse of the president and to the mayor of Bowling
Green, if female, or to the female spouse of the mayor.
SECTION 2. Dues
All members shall pay annual dues as established by the
Executive Board. All members are responsible for paying any interest
group dues for the interest groups they wish to join.
ARTICLE IV – OFFICERS
SECTION 1. Officers
The officers of the University Women shall be a President, a President-Elect,
a Vice President, a Secretary, and a Treasurer. These officers shall take office
the day following the Spring Commencement in May and serve until
their successors are named. All officers shall be dues paying members.
SECTION 2. The President
The President shall preside at all general meetings of the University Women,
shall be a member ex officio of all committees, and shall appoint special
committees as needed. She shall perform all other duties pertaining
to the office.
SECTION 3. The President-Elect
The President-Elect succeeds to the office of President the year immediately
following her election as President-Elect. She shall do whatever necessary to
orient herself to the duties of the office.
SECTION 4. The Vice President
The Vice President shall act as aide to the President and shall perform the duties
of the President in the absence of that officer. In the event the President is
unable to complete her term of office, the Vice President shall succeed to
the office of President.
SECTION 5. The Secretary
The Secretary shall keep an accurate record of all general, special and Executive
Board meetings of the University Women and shall perform such other
duties as may be delegated to her.
SECTION 6. The Treasurer
The Treasurer shall receive all monies of the University Women; shall keep an
accurate record of all receipts and expenditures; and shall pay out funds as
authorized by the Executive Board of University Women. Fiscal year for the
treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal
year.
ARTICLE V – EXECUTIVE BOARD
SECTION 1. The Executive Board
The Executive Board shall be composed of the officers, three or more Members-
at-Large, and the chairs of the following committees: nominating, interest
groups, newsletter, directory, web master/newsletter, scholarship, publicity,
and communications.
SECTION 2. The Members-at-Large
The members-at-large shall aid in decision making by the Board and shall
represent the membership.
SECTION 3. The Nominating Chair
The Nominating Chair along with the Executive Board will contact members to
see if they have an interest in becoming a part of the Executive Committee.
Members may also self-nominate themselves for a position. New officers will be
introduced at the Fall Luncheon.
SECTION 4. The Interest Group Chair
The Interest Group Chair shall be responsible for overseeing groups now
established, the organization of new groups, and notifying the heads of
interest groups of the names of members interested in joining their group.
Interest Groups shall be formed according to the interests of the members
in any one year. Plans for interest groups are subject to approval of the
Executive Board.
SECTION 5. The Directory Chair
The Directory Chair shall prepare a directory for electronic distribution
and maintain and update the directory as needed. The directory
will serve as a current roster of all members.
SECTION 6. The Webmaster/Newsletter Chair
The Webmaster/Newsletter Chair shall update and maintain our website
and will assist with the formatting of the newsletter.
SECTION 7. The Scholarship Chair
The Scholarship Chair shall be responsible for working with Bowling Green State
University, gathering names of those students eligible and selecting the
the scholarship winner or winners. The winner or winners will be nontraditional
female students attending Bowling Green State University.
SECTION 8. The Publicity Chair
The Publicity Chair shall be responsible for release of general publicity
concerning events and activities of University Women.
SECTION 9. The Communication Chair
The Communication Chair distributes via e-mail the newsletters, the directory,
and notices of events that are of importance to University Women. She also
maintains communication with the membership as needed. The Communication
Chair will not distribute materials that endorse any political candidate or issue,
religious event, or commercial enterprise.
SECTION 10. Vacancies
A vacancy occurring in any Executive Board position shall be filled by
appointment by the Executive Board.
ARTICLE VI - MEETINGS
SECTION 1. General Meetings
General Meetings shall be as determined by the Executive Board.
SECTION 2. Executive Board Meetings
There shall be at least three meetings of the Executive Board within the term
of office. Special meetings may be called by the Executive Board.
ARTICLE VII – PARLIAMENTARY AUTHORITY
SECTION 1. The rules contained in “Roberts Rules of Order"
Roberts Rules of Order shall govern the University Women in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE VIII – AMENDMENT
SECTION 1. Amendment to the By-Laws
These By-Laws may be amended at any business meeting of the University Women by a two-thirds vote of the members present and voting, provided the proposed amendment has been submitted in writing to the Executive Board and the membership one month prior to the meeting at which it is to be voted upon.