The Most Recent University Women of Bowling Green State University Board Meeting Minutes
January 20, 2020
The meeting was called to order at 7:09 P.M.
The following Board Members were present: Cindy Colvin, Denise Robins, Jane Schimpf, Mary Ellen Bollenbacher, Mary Jo Venis, Jo Ascunce, Karen Cota, Susan Winters, Mary Joy Burkle A motion to approve the October 7, 2019 minutes was made by Susan Winters and seconded by Denise Robins
Treasurer’s Report Cindy Colvin reported that she received a call regarding publishing an End of the Year Financial Report. Cindy said she will ask Hilde for a summary to include in the newsletter. She also said she would mention in the newsletter that members check the UW website for that information and to see the Board Meeting Minutes as well as other pertinent information. (Addendum to the minutes 1/27/2020: $10,326.49 in our checking account $1,102.66 in our money market) Committee Reports Communications– There was nothing new to report but Denise Robins did state that if members thought any communications seemed inappropriate to let her know.
Directory– Nothing to report
Interest Groups– Nothing to report
Newsletter/Webmaster– Jo Ascunce spoke about the webpage: universitywomenofbgsu.com. She went through all of the information that can be found there. She showed the Board members not only how easy it is to get information on this site but also just how much information can be found there.
Nominating– Nothing to report
Publicity– Karen Cota stated that she will provide information about the upcoming Jazz and Brew Night to the Sentinel-Tribune and the BG Independent. Scholarship – Nothing to report Old Business
Cindy Colvin stated that Simpson Garden has been reserved for August 29, 2020 for the Fall Brunch. Cindy also wanted to acknowledge and thank Barbara and Roger Sanchez for hosting the Christmas Party in their beautifully decorated home, Anne Bullerjahn and her committee for shopping, Barbara and Tom O’Brien for food items and delivering, Sandy Wicks and Grounds for Thought for book donations, and Barbara O’Brien and the Knit Wits for their handcrafted items.
Jazz and Brew Night will be March 27, 2020. The Nate Kester Group will be the entertainment. It will be held at Arlyns Good Beer 520 Hankey Ave. which is located off of Gorrell Ave. The event begins at 7:00 P.M. and ends at 10:00 P.M. and the Nate Kester Group will be performing from 7:30 P.M. to 9:30 P.M. Cindy suggested University Women pay for the cost of entertainment. A motion to approve was made by Denise Robins and seconded by Susan Winters. Board Members will provide snacks for the evening. Jo Ascunce asked if Board Members would let her know if they are coming and what snack they will be bringing.
Cindy received an email from a member suggesting a Day Trip to the Purple Rose Theater to see the play Paint Night and lunch at the Common Grill located in Chelsea MI. After much discussion the Board Members decided that Wednesday,April 29, 2020 would be the best date. A ticket to see the play will cost $29 and lunch will be approximately $25. Mary Jo Venis volunteered to organize the trip assisted by Denise Robins.
Cindy also received information from Fiona Mackinnon about possibly adding a Tai Chi interest group. It was determined that much more information was needed and also if Fiona would be willing to chair the group
The next Board Meeting will be Monday, May 11, 2020 at 7:00 P.M. at Jane Schimpf’s home at 935 Charles Street.
A motion to adjourn the meeting was made by Jo Ascunce and seconded by Mary Jo Venis.
UNIVERSITY WOMEN OF BOWLING GREEN STATE UNIVERSITY BY-LAWS (REVISED AUGUST, 2018)
ARTICLE I – NAME SECTION 1. The name of this association shall be the University Women of Bowling Green State University.
ARTICLE II - OBJECTIVES SECTION 1. The objectives of the University Women shall be to encourage a friendly and cooperative spirit within its diverse membership and to foster a continuing interest in the university and the community. University Women does not endorse or publicize any political candidate or issue.
ARTICLE III – MEMBERSHIP AND DUES SECTION 1. Membership Members shall be women who are interested in promoting and fostering an interest in Bowling Green State University and its surrounding communities. Honorary memberships will be extended to the president of the university, if female, or to the female spouse of the president and to the mayor of Bowling Green, if female, or to the female spouse of the mayor.
SECTION 2. Dues All members shall pay annual dues as established by the Executive Board. All members are responsible for paying any interest group dues for the interest groups they wish to join.
ARTICLE IV – OFFICERS SECTION 1. Officers The officers of the University Women shall be a President, a President-Elect, a Vice President, a Secretary, and a Treasurer. These officers shall take office the day following the Spring Commencement in May and serve until their successors are named. All officers shall be dues paying members.
SECTION 2. The President The President shall preside at all general meetings of the University Women, shall be a member ex officio of all committees, and shall appoint special committees as needed. She shall perform all other duties pertaining to the office.
SECTION 3. The President-Elect The President-Elect succeeds to the office of President the year immediately following her election as President-Elect. She shall do whatever necessary to orient herself to the duties of the office.
SECTION 4. The Vice President The Vice President shall act as aide to the President and shall perform the duties of the President in the absence of that officer. In the event the President is unable to complete her term of office, the Vice President shall succeed to the office of President.
SECTION 5. The Secretary The Secretary shall keep an accurate record of all general, special and Executive Board meetings of the University Women and shall perform such other duties as may be delegated to her.
SECTION 6. The Treasurer The Treasurer shall receive all monies of the University Women; shall keep an accurate record of all receipts and expenditures; and shall pay out funds as authorized by the Executive Board of University Women. Fiscal year for the treasurer is July 1 to June 30. All tax returns will be filed at the end of fiscal year.
ARTICLE V – EXECUTIVE BOARD SECTION 1. The Executive Board The Executive Board shall be composed of the officers, three or more Members- at-Large, and the chairs of the following committees: nominating, interest groups, newsletter, directory, web master/newsletter, scholarship, publicity, and communications.
SECTION 2. The Members-at-Large The members-at-large shall aid in decision making by the Board and shall represent the membership.
SECTION 3. The Nominating Chair The Nominating Chair along with the Executive Board will contact members to see if they have an interest in becoming a part of the Executive Committee. Members may also self-nominate themselves for a position. New officers will be introduced at the Fall Luncheon.
SECTION 4. The Interest Group Chair The Interest Group Chair shall be responsible for overseeing groups now established, the organization of new groups, and notifying the heads of interest groups of the names of members interested in joining their group. Interest Groups shall be formed according to the interests of the members in any one year. Plans for interest groups are subject to approval of the Executive Board.
SECTION 5. The Directory Chair The Directory Chair shall prepare a directory for electronic distribution and maintain and update the directory as needed. The directory will serve as a current roster of all members.
SECTION 6. The Webmaster/Newsletter Chair The Webmaster/Newsletter Chair shall update and maintain our website and will assist with the formatting of the newsletter.
SECTION 7. The Scholarship Chair The Scholarship Chair shall be responsible for working with Bowling Green State University, gathering names of those students eligible and selecting the the scholarship winner or winners. The winner or winners will be nontraditional female students attending Bowling Green State University.
SECTION 8. The Publicity Chair The Publicity Chair shall be responsible for release of general publicity concerning events and activities of University Women.
SECTION 9. The Communication Chair The Communication Chair distributes via e-mail the newsletters, the directory, and notices of events that are of importance to University Women. She also maintains communication with the membership as needed. The Communication Chair will not distribute materials that endorse any political candidate or issue, religious event, or commercial enterprise.
SECTION 10. Vacancies A vacancy occurring in any Executive Board position shall be filled by appointment by the Executive Board.
ARTICLE VI - MEETINGS SECTION 1. General Meetings General Meetings shall be as determined by the Executive Board.
SECTION 2. Executive Board Meetings There shall be at least three meetings of the Executive Board within the term of office. Special meetings may be called by the Executive Board.
ARTICLE VII – PARLIAMENTARY AUTHORITY SECTION 1. The rules contained in “Roberts Rules of Order" Roberts Rules of Order shall govern the University Women in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.
ARTICLE VIII – AMENDMENT SECTION 1. Amendment to the By-Laws These By-Laws may be amended at any business meeting of the University Women by a two-thirds vote of the members present and voting, provided the proposed amendment has been submitted in writing to the Executive Board and the membership one month prior to the meeting at which it is to be voted upon.